HR Event Specialist
The HR Events team is part of the JetBrains People team. It is responsible for organizing internal events both locally at our offices and company-wide. These events come in three formats: in-person, virtual, and hybrid. Our employee events include celebrations, well-being initiatives, and sports initiatives. Additionally, we assist various internal teams with their events, from small gatherings of five people to large departmental conferences with up to 600 attendees. We also engage in a variety of other internal projects.
We’re seeking an Event Specialist in Berlin to join our team!

As part of our team, you will:

• Conceptualize and organize global and local (Berlin) company events for employees, such as JetBrains’ Birthday Celebrations, Health Days, Summer Events, Winter Celebrations, sports events, and more in three formats: in-person, virtual, and hybrid.
• Support the organization of other office events like streaming, breakfasts, or onboarding events for newcomers.
• Help organize team events, such as team gatherings or team-building activities, participating throughout the process from brainstorming to implementation.
• Develop all communication and content for events.
• Assist event participants before, during, and after events.
• Continuously collaborate with internal departments such as Design, Atelier, Procurement, Office Management, Accounting, Legal, and others.
• Cooperate and negotiate with partners and external service providers, including preparatory price negotiations.
• Handle budgeting and invoicing for events in consultation with the project lead.
• Conduct post-event evaluation and documentation (calculating total costs, collecting feedback) and provide event analysis and feedback to the relevant internal customer.
• Help organize and distribute gifts and branded items to employees.
• Draft, publish, and distribute event-related materials and guidelines.
• Contribute to the internal projects of the HR Events team (such as maintaining and adding to the internal knowledge base, check-lists, establishing workflows for cooperation with other teams).
• Support other departments in their functions.
• Introduce and use new event platforms and tools.
• Handle whatever related duties may be assigned to you.

We’re looking for someone with:

• Relevant professional experience.
• Fluency in English and proficiency in German.
• An approachable and empathetic personality.
• Organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Strong writing skills.
• Negotiation skills.
• The ability to work under pressure.
• An analytical and structured way of working.

Our ideal candidate would have:

• Relevant vocational training or studies, such as in the field of event management, tourism, hotel management, communication, marketing, office management, HR, or similar.
• Experience working in an IT company.
• An understanding of the local event sector.

Please refer the Job description for details