Event Specialist at Informa

Boulder, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

62000.0

Posted On

15 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Communication Skills, Detail Oriented, Multitasking, Teamwork, Microsoft Office, Salesforce, Event Registration Systems, Budget Management, Partnership Management, Technology Testing, Client Relations, Vendor Management, Positive Attitude, Problem Solving

Industry

Information Services

Description

Company Description Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets. Job Description This role is based in our Boulder, CO office New Hope Network is seeking an Event Specialist for its Health & Nutrition in-person events, specifically Natural Products Expo West and Newtopia Now. The Event Specialist will support and execute various parts of the events to help drive efficiency and growth of the events. This position is best suited to a creative, self-motivated and confident individual who has a strong ability to multitask, is happy to work individually and as part of a team, and who is willing to fully immerse themselves in the events community. Core Responsibilities: Meeting Space Management Oversee affiliate meeting requests across all contracted hotel properties. Strategically allocate and coordinate meeting room inventory throughout the campus, including Hilton, Marriott, and Anaheim Convention Center facilities. Administer Private Appointment Rooms (PARs) and Hosted Buyer meeting spaces, collaborating with Sales and Operations teams to ensure optimal utilization. Strategic Partnerships & Trade Relations Collaborate with the Health and Nutrition Partnerships Team to maintain current and accurate partnership agreements. Serve as primary liaison for Partner Programs, coordinating cross-functionally with Operations, Sponsorship, Marketing, and Sales departments to deliver program elements according to established specifications. Establish program requirements and ensure proper execution within budgetary parameters Collect logos and coordinate with Marketing to maintain consistency of Partner Programs information across all platforms, including website, email communications, and event agendas. Process financial documentation for partnership arrangements. Oversee partnership budget management, including regular forecast updates and financial tracking. Misc. Internal Housing Block: Assist in the management of our internal housing block by tracking requests and facilitating approvals for group housing requests. Assist with the testing of event technology platforms to ensure show initiatives are properly implemented. Other duties as assigned. Qualifications Bachelor’s degree in related field (preferably event planning, marketing, hospitality, and/or business). Highly organized, detail oriented and able to execute demanding, simultaneous, multi-show deliverables in a mutable environment. Requires strong communication skills, professionalism, positive attitude, and ability to work with clients, vendors, and internal team members. Experience with Microsoft Office, Salesforce, Swapcard, and Event Registration Systems Convention Data Services (CDS) is a plus. Ability to work independently as well as part of a team while delivering accurate and on time results. Travel to conferences and tradeshows is approximately 2-4 times per year. Must be able to be on your feet for 12+ hours per day during shows. Additional Information We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely. We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com Our benefits include: Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment Broader impact: take up to four days per year to volunteer, with charity match funding available too Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more Recognition for great work, with global awards and kudos programs As an international company, the chance to collaborate with teams around the world The salary range for this role is $55,000- $62,000 based on experience. This posting will automatically expire on October 31, 2025. We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.

Responsibilities

The Event Specialist will oversee meeting space management and collaborate with various teams to ensure the successful execution of events. This role also involves managing partnerships and financial documentation to support event growth and efficiency.