Details
Open Date 07/15/2025
Requisition Number PRN16140N
Job Title UU Student - Admin/Clerical
Working Title Event Staff
Job Grade SJ
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 15-19
Full Time or Part Time? Part Time
Shift Variable

WORK SCHEDULE SUMMARY

Days and Hours will vary depending upon the needs of meetings and events. Early morning, Weekend or evening work will be required.
Is this a work study job? No
VP Area President
Department 00326 - Office of Alumni Relations
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 15.45
Close Date 08/30/2025

JOB SUMMARY

Part-time position open for individual with strong customer service and available to work a variable schedule. The event staff position at the Alumni House is responsible for providing operational functions before, during, and after events, including staffing the front reception desk. The employee will assist with site set up, take down, monitoring, assisting clients, directing vendors and enforcement of venue policies. The employee must understand the venue’s desired image and conduct themselves in a professional manner at all times.

Demonstrated ability to prioritize & change course of action quickly, communicate effectively, and ability to be flexible. Applicant must have a positive attitude and have the ability to work effectively as part of a team.

Have a full understanding of the objectives of the event including assignments, guest needs, and monitoring procedures.

• Continually monitor all areas of the building (restrooms, lobby, meeting spaces, etc.) to ensure the best representation and be aware of and handle issues of safety.
• Set up each meeting space as per floor plan and event details using a Banquet Event Order with, but not limited to, tables, chairs, décor, AV, linens, and trash cans.
• Build and maintain a professional relationship with clients, guests, vendors and co-workers being cooperative and helpful with any last-minute details or needs.
• Fully participate in all set ups and tear downs.
• Restore the venue after the completion of events to ensure the building is presentable to the public.
• Monitor caterers, DJ, photographers and any other vendors involved with each event to ensure they are following venue policies.
• Light custodial duties as necessary (restocking during an event, spill cleanup etc.)
• Staff Front Reception desk, including answering phones during business hours for U Alumni Calls, helping with minor office projects, and receiving packages, directing guests.
• This position will involve the ability to use hands, reach with hands and arms, stand, kneel and balance.
• The employee must be able to frequently lift and/or move up to 50 pounds, stand for long periods of time, and walk up to several miles during an event.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.