Events Administrator at Oxford Nanopore Technologies

Oxford, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Logistics, Brand Management, Project Management, Interpersonal Skills, CRM Platforms, Time Management, Multi-tasking, Communication, Negotiation, Data Analysis, Budget Management, Procurement, Sales Support, Detail Orientation, Teamwork

Industry

Biotechnology Research

Description

Oxford Nanopore Technologies is headquartered at the Oxford Science Park outside Oxford, UK, with satellite offices and commercial presence in many global locations across the US, APAC and Europe. Oxford Nanopore employs from multiple subject areas including nanopore science, molecular biology and applications, informatics, engineering, electronics, manufacturing and commercialisation. The management team, led by CEO Dr Gordon Sanghera, has a track record of delivering disruptive technologies to the market. Oxford Nanopore’s sequencing platform is the only technology that offers real-time analysis (for rapid insights), in fully scalable formats from pocket to population scale, that can analyse native DNA or RNA and sequence any length of fragment to achieve short to ultra-long read lengths. Our goal is to enable the analysis of any living thing, by anyone, anywhere. We offer real-time nanopore-based DNA/RNA sequencing technology: accessible, easy to use and fully scalable for any requirement. We are looking for an experienced and motivated Event Administrator to join our Marketing Operations team! This is a hybrid position, to be based in our Oxford office 2 days per week. The Details... You will be personally responsible for the coordination and management of our sales event administration across EMEAI, APAC and AMR. This individual will support the sales seminar and conference schedule that drives lead generation, lead conversion and expansion of our customers' use of Nanopore technology. The job holder will work closely with the existing Marketing and Sales teams to support with the execution of events that best address the needs of each market and reach our sales targets. The ideal candidate will thrive when working in a fast-paced environment; be process-driven and able to multi-task and manage a high volume of small, overlapping, projects effectively to meet deadlines, be very detail orientated; and have excellent interpersonal and project management skills. Key Responsibilities • Provide executional support for Oxford Nanopore’s presence at sales-led seminars and trade conferences globally, which may include but not limited to confirming sponsorship and managing arrangements for table-top exhibition and booths, registration set up, shipment of collaterals, payments and procurement etc. • Manage sales event budgets, including accurate tracking and regular reporting. • Manage internal procurement, invoicing and contract process for sales events (both seminars and conferences), ensuring effective adherence of the existing processes. • Setting, communicating and maintaining timelines and priorities on a high volume of sales event projects, ensuring timely deliverables to meet the sales event deadlines. • Working closely with external stakeholders to negotiate contracts, ensure the smooth planning and execution of all sales events; and to maintain strong relationships. • Be the point of contact to liaise with external vendors and internal stakeholders across sales and marketing teams to meet deliverables. • Support Regional Marketing and Global Events teams to maintain, improve and update sales events processes, utilizing best practices based on feedback and lessons learned. • Ensuring the company’s brand, core value and messaging are adhered and consistent for sales events. • Support internal and external communications to promote company sales events and drive conference attendance. • Analyse and report sales event data and metrics, such as attendance, lead generation, and conversion rates, to assess ROI and make data-driven recommendations. • Triage of general enquiries from the events team inbox, responding where appropriate or disseminating to relevant team members for action. • Monitor bursary applications, respond to candidates and work with internal accounting to process reward payments due. What We're Looking For... • A proven record of event management experience. • Proven track record in organising logistics or events in their current or previous role. • Experience in brand management and design • Proven ability to work proficiently with external contractors and internal stakeholders as this is key to ensuring that Oxford Nanopore’s presence is both strong and innovative. • Experience using CRM platforms • Self-motivated, copes well under pressure in a fast-paced environment and able to work proactively with multi-disciplinary teams across the business to achieve conference goals. • Great team worker • Enthusiastic approach to role • Outstanding time management and multi-tasking skills We offer outstanding benefits to include an attractive bonus, generous pension contributions, private healthcare and an excellent starting salary. Based within beautiful, landscaped surroundings with tree-lined walks, water features and a lake, all of which make for a wonderful working environment. If you are looking to utilise your skills to really make a difference to humankind, then consider joining our team and apply today! Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job. #LI-JR1 #LI-hybrid Oxford Nanopore Technologies: Our goal is to bring the widest benefits to society through enabling the analysis of anything, by anyone, anywhere. The company has developed a new generation of nanopore-based sensing technology for faster, information rich, accessible and affordable molecular analysis. The first application is DNA/RNA sequencing, and the technology is in development for the analysis of other types of molecules including proteins. The technology is used to understand and characterise the biology of humans and diseases such as cancer, plants, animals, bacteria, viruses, and whole environments. With a thriving culture of ambition and strong innovation goals, Oxford Nanopore is a UK headquartered company with global operations and customers in more than 125 countries.

Responsibilities

The Events Administrator will coordinate and manage sales event administration across multiple regions, supporting the execution of events that drive lead generation and customer engagement. Responsibilities include managing budgets, liaising with stakeholders, and ensuring adherence to brand messaging.