Events and Administration Intern at International Planned Parenthood Federation (IPPF)

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

1300.0

Posted On

26 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Events Management, Logistics, Travel Coordination, Office Administration, Organizational Skills, Time Management, Interpersonal Skills, Attention to Detail, Multitasking, Team Player, Computer Skills, English Fluency, French Fluency, Safeguarding, Gender Equality, Diversity

Industry

Non-profit Organizations

Description

Application Closing Date Sunday 14/06/2026 Starting date : Idealy 10/08/2026 Context of Role Role Purpose To provide efficient and effective administrative and logistical support to the Regional Office and contribute to the office management. Deliverables Events logistics To help with the logistics with conference centers/hotels/ providers, ensure equipment and meeting supplies ordered and delivered on time To organize travel and per diems for the participants and consultants and inform them of the logistics details To assist in the preparation of meeting handouts and presentations Create budgets for events Assist in the consideration of safeguarding in the organization of events Travel To organize travel and related logistics for office staff, consultants and volunteers Provide administrative and logistics support for IPPF staff missions to other IPPF offices and/or Member Associations Process payment requisitions and calculate travel advances General office administrative duties and office management support To help with a range of office management tasks, including supplies & services, ensure follow up and office maintenance, ensure reception and telephone duties To perform other duties as agreed with supervisor Take collective responsibility for safeguarding Essential Skills Right to work in Belgium Interest and/or (volunteer) experience in events management. Interest in SRHR work, human rights and/or international relations and development Desirable Skills Fluent in English (written and spoken), French is an asset; Excellent computer skills: MS Office365, database, electronic filing systems, Canva; Excellent organizational skills; Ability to work under pressure, good time management, punctual; Strong interpersonal skills and able to work in a multicultural environment; High attention to detail Ability to multitask and show initiative; A team player mindset; Commitment to gender equality, sexual and reproductive health and rights, non-discrimination and diversity, and young people and youth participation are a must About us IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy. IPPF is a global movement delivering sexual and reproductive health services and rights. We are a diverse, feminist, and values-driven workplace - multi-national, multi-cultural, multi-racial, multi-lingual, and intergenerational. We are an equal opportunities employer and appoint on merit through open competition. We actively encourage applications from people with lived experience and from the communities we serve, especially those from marginalised groups. WHY JOIN IPPF? IPPF offers meaningful work, an inspiring environment, professional growth, and the chance to make a lasting impact on the lives of individuals and communities around the world. Working for IPPF offers a compelling value proposition: Mission-Driven Organization: IPPF is a globally recognized leader. By joining IPPF, you become part of a mission-driven organization dedicated to empowering individuals and communities, advancing gender equality, and improving access to comprehensive healthcare services. Bringing Positive Change: IPPF brings positive change to the lives of millions of people worldwide. Reducing maternal mortality, preventing unintended pregnancies, combating gender-based violence, promoting comprehensive sexuality education, and advocating for the realization of sexual and reproductive health, rights and justice for all, and especially marginalized people. Global Reach and Influence: IPPF works across all continents, providing a unique opportunity to work on a global scale to shape change and implement innovative approaches to combat racism. Commitment to Diversity and Inclusion: IPPF is committed to diversity, equity, and inclusion in all aspects of its work. You will play a crucial role in building an inclusive and equitable organization that respects and values individuals’ backgrounds, experiences, and identities. At IPPF, our values guide how we work, how we lead and how we partner. We: Uphold dignity by championing bodily autonomy and the full realisation of sexual and reproductive rights for all. Champion equality through feminist, anti-racist, anti-ableist and intersectional practice. Demand justice for all by challenging structural inequalities and standing alongside social movements for change. Celebrate pleasure, recognising sexual and reproductive health as a positive state of wellbeing, joy and fulfilment. Build global and local community, led by those most affected and powered by youth, volunteers and partners. Act with integrity, holding ourselves accountable to people, partners, donors and each other. Foster resilience by learning, adapting and persevering in complex and changing contexts. YOUR ETHOS Demonstrate an understanding of and commitment to safeguarding in a local and international context. Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others. An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice, including safe abortion. Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of workers’ rights and access to health care in sex work.

Responsibilities

The intern will provide administrative and logistical support to the Regional Office, focusing on event logistics and travel arrangements. They will also assist with general office management tasks and ensure effective communication with participants and staff.