Events and Brand Activation Coordinator at Orthodontic Experts Management LLC

Des Plaines, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Feb, 26

Salary

0.0

Posted On

29 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Brand Activation, Community Engagement, Logistics Coordination, Vendor Management, Marketing Collaboration, Lead Capture, Data Tracking, Communication Skills, Presentation Skills, Organizational Skills, Creativity, Professionalism, Teamwork, Deadline-Driven, Budget Management

Industry

Hospitals and Health Care

Description

Description About Us: At Orthodontic Experts, we are passionate about delivering exceptional patient care and advancing the standard of orthodontic excellence. With 32 locations across the greater Chicagoland area, Wisconsin, Indiana, and Indianapolis, and more on the way, we are a rapidly growing organization committed to transforming smiles and changing lives. We are seeking dedicated team members who share our commitment to high-quality care and who embody our Core Values: Accountability Continuous Improvement Inclusion Integrity Respect Teamwork Transparency If you’re looking to grow your career with a purpose-driven, patient-centered organization, please apply with us. Learn more about the Events and Brand Activation Coordinator position: The Events and Brand Activation Coordinator is responsible for planning, organizing, and executing events that build brand awareness, engage local communities, support referral relationships, and generate qualified leads for consultations and starts. This role ensures strong clinic-level representation at community events, sponsorships, grand openings, CE programs, school engagements, wellness fairs, and partnership activations. The ideal candidate is organized, creative, people-oriented, and skilled in coordinating logistics, branding, sponsorships, vendors, and on-site engagement. They will work closely with Marketing, Community Outreach, and Dental Relations teams to deliver memorable, high-impact events that represent our orthodontic brand with professionalism and energy. Job Responsibilities and Tasks: Event Planning & Execution Plan and coordinate public and professional events, including but not limited to: ? Grand openings & ribbon cuttings ? Community festivals, health fairs, parades ? School programs working closely with sponsoring PTO events ? CE (Continuing Education) events for dental professionals ? Referral appreciation or patient celebration events All company events Hygiene Events Coronal Polishing CPR Coordinate logistics: venue, vendor contracts, permits, signage, staff scheduling, branded materials, giveaways, tents, photo backdrops, QR lead capture and digital forms. Brand Activation & Local Presence Ensure strong brand presentation at every event — signage, banners, materials, staff uniforms, and messaging. Set up and manage branded booths, lead capture stations, prize wheels, photo walls, digital sign-ups, and educational displays. Partner with Marketing on event promotions (flyers, social announcements, local news mentions, Live streams, media coverage). Capture photo and video content for post-event marketing, social media, and storytelling. Create, monitor and update separate section on the website for Events Lead Capture & Event ROI Tracking Set up QR codes, lead forms, CRM event tags, and digital data capture tools at every event. Work with Call Center & Marketing to ensure all leads are followed up on professionally. Track lead volume, referral quality, event engagement, and event-to-start conversion results. Maintain event performance reports and ROI calculations. Other tasks as assigned Requirements Associate’s or Bachelor’s Degree in Marketing, Event Management, Communications or related field. 1–3 years of event coordination, community marketing, or healthcare outreach experience. Experience in dental/medical setting or local community marketing preferred. Ability to travel across locations and attend weekend/evening events as needed. Strong communication & presentation skills Basic marketing and branding knowledge Vendor & sponsor management Data tracking and lead management (CRM knowledge preferred) Organized, deadline-driven, and budget-conscious Outgoing, personable, and professional brand ambassador Working Hours/ Location: Location: 1700 W Higgins Rd Des Plaines, IL 60018 Hours: 8:30 AM to 5:00 PM Benefits (for our full-time employees): Paid Time Off Holiday Pay Medical, Dental, Vision, and Life Insurance Accident Insurance Short-Term Disability Long-Term Disability Employee Assistance Program Health Savings Account Dependent Care Account 401(k) and matching Pet Insurance Tuition Assistance Program Identity Theft Protection MetLife MetLaw Legal Insurance Transit Reimbursement - Commuter Account Free and discounted Orthodontic Treatment (After 1 year of employment)

Responsibilities

The Events and Brand Activation Coordinator is responsible for planning, organizing, and executing events that build brand awareness and engage local communities. This role ensures strong clinic-level representation at various community events and supports referral relationships.