Location
Melbourne VIC, Australia
Work Type
Full time
Positions
1 Position
Published At:
2 days ago
Category: Operations / HQ
Advanced administration. Seamless events. Outstanding service.

ABOUT US

Hamilton Locke, Australia’s fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.
We are culture led and have a genuinely unique strategy, putting the personal and professional development of our people at the centre of everything we do. With a clean sheet of paper, we have aligned structure and systems around our strategy.
We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and internationally.
We have built a people-centric business from day one, bringing together top talent from across the globe. We are driven by maximising the ‘people experience’ – PX – and creating a vibrant culture. We believe a strong PX drives the best possible ‘client experience’ – CX – and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.

OPERATIONS AND FRONT OF HOUSE

• Greet visitors, manage meeting room bookings, and provide a warm and professional front-of-house experience.
• Ensure the Melbourne office environment is always clean, presentable and well stocked with essential supplies.
• Maintain and manage building access cards, office equipment, and workspace setup.
• Assist with onboarding of new starters, including office orientation and desk setup.
• Process incoming and outgoing mail, manage deliveries and file documents with the Courts when required.
• Support the national operations team with ad hoc requests and administrative tasks.

We’re looking for someone who:

• Has at least 2 years’ experience in a professional services or legal environment, with exposure to event coordination and executive-level administration.
• Demonstrates strong attention to detail and accuracy in written materials, formatting and client documentation.
• Has excellent written and verbal skills, with the ability to prepare professional correspondence and ensure high-quality outputs.
• Thrives in a fast-paced, high-performance environment and can manage competing priorities calmly and professionally.
• Has prior experience coordinating business events from planning through execution.
• Possesses strong organisational, time management and stakeholder communication skills.
• Is confident using the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Has experience using a CRM system.
• Is proactive, adaptable, resourceful, and able to work independently and collaboratively as part of a team.
• Is an Australian Citizen or permanent resident.

THE ROLE

As our Melbourne practice continues to grow, we are introducing a newly created hybrid role that combines advanced administrative support with formal event coordination responsibilities. This position reflects the evolving needs of our legal practice groups and the increasing demand for high-quality internal and client-facing events.
We are seeking an experienced, detail-oriented and highly organised Events and Operations Assistant who can confidently deliver both exceptional legal administrative support and end-to-end event management. You will be responsible for ensuring our events run smoothly, our people are supported with operational excellence, and our clients receive a seamless experience.
This is not an entry-level position — we are looking for someone with a professional services background who brings strong attention to detail, excellent written communication, and the ability to operate independently in a high-performance environment.
Some flexibility will be required to support events that may fall outside standard business hours.