ABOUT US:

Thoughtleaders4 are a full-service legal events and content provider with decades worth of experience. Leveraging our expertise and strong relationships with key experts across the globe we create focused, practice area communities, content and events for members. Our events deliver vital knowledge transfer and new business opportunities and are a space for members to share their thoughts, meet new contacts and to reconnect with existing friends.
We are seeking a proactive and detail-orientated Events Assistant to support the end-to-end planning and delivery of our events. This is an exciting opportunity for someone looking to start a career in event management and gain hands-on experience in a fast-paced environment.
We are a friendly team and offer a dynamic working environment with a hybrid working model. Aiming to do things a bit differently, we always want to hear any fresh, creative ideas that will help the company grow. We want you to be a part of that growth so invite you to help us redefine the legal events space together!

JOB ROLE – EVENTS ASSISTANT

Reporting to the Senior Event Manager, you will be a confident, motivated, team player that is able to effectively manage your time across multiple projects. This is a hands-on role ideal for someone with a passion for events, excellent organisational skills, and a proactive attitude. You’ll gain exposure to all stages of the event lifecycle, including pre-event planning, on-site delivery, and post-event evaluation. You’ll also have the opportunity to build relationships with suppliers, venues, and internal stakeholders, and develop your skills in logistics, communication, and project coordination.

KEY DUTIES - EVENT ASSISTANT

• Manage the coordination of event logistics, including budget management, venue selection, registration, branding, catering, audiovisual requirements, on-site set-up, travel arrangements, and de-rig.
• Assist the team with our flagship events where needed.
• Maintain event databases and track RSVPs, dietary requirements, and attendee communications.
• Liaise with suppliers and vendors to ensure timely delivery of services.
• Provide on-site support during events, including registration, guest assistance, and troubleshooting.
• Help with post-event activities such as feedback collection, reporting, and budget reconciliation.
• Contribute to brainstorming sessions and support the development of creative event concepts.