Events Assistant at UK Private Capital

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

23 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Adaptability, Attention To Detail, Interpersonal Skills, Communication Skills, Administrative Skills, MS Office Proficiency, CRM Platforms, Time Management, Proof-reading, Excel, Outlook, Writing Skills, Presentation Skills, Relationship Building, Telephone Manner

Industry

Description

This full time role offers an exciting opportunity to work at the heart of a busy, high performing Events team. The successful candidate will support the team across a diverse portfolio of events and projects, providing reliable administrative and operational assistance to keep activity running smoothly. Every day will be different, and the role suits someone who enjoys variety, thrives under pressure, is highly organised and is able to adapt quickly to changing priorities. As well as strong attention to detail, the role involves representing the team in a professional and confident manner. Onsite at events, the Events Assistant must be presentable and comfortable engaging with internal and external stakeholders. Situated in central London, occasional travel within the UK is required for in person events, and flexibility with working hours is necessary during these periods, often extending beyond the typical 9am–5.30pm schedule. This position offers a valuable opportunity to develop robust administrative and events experience while contributing to UK Private Capital’s wider programme Role Responsibilities Event Delivery Team Support: Assist with delegate and speaker management for the event delivery team, focusing on the flagship events, diary management, and general data/admin tasks department wide. Data Management: Use CRM to manage data, maintain online filing systems, and ensure data accuracy. Communication: Arrange panel calls for the event delivery team, support event communications and manage event collateral. Execution: Support the event delivery team on in-person and digital event execution, manage delegate bookings, and handle pre- and post-event communications. Administrative Tasks: Maintain department wide files, systems, and databases, manage inboxes, and support ad-hoc projects. Skills and Qualifications Excellent organisational skills and the ability to manage multiple tasks simultaneously Adaptability and flexibility in a fast‑paced environment Strong attention to detail and high standards of accuracy Excellent interpersonal and communication skills Strong administrative skills with a proficiency in MS Office and CRM platforms (preferably Microsoft Dynamics) Professional, presentable, and confident when representing the team externally Skills Competences/Responsibilities Strong administrative skills Adaptability and flexibility to adjust to changing business needs Experience with managing conflicting priorities and multiple day-to-day tasks, while maintaining high quality standards Methodical approach to work with an eye for detail Enjoys and thrives off a busy and fast paced environment Ability to remain calm under pressure and have a positive ‘can do’ attitude Excellent accuracy and proof-reading skills Intermediate level of experience with Excel Proficiency in the use of MS Office such as Word and Outlook Strong time management and exceptional organisation skills Excellent writing and presentation skills. Excellent interpersonal skills and ability to build professional relationships both internally and externally Professional telephone manner combined with polite communication style Collaborative and consultative approach; strong work ethic Experience with a CRM database, ideally Microsoft Dynamics Planning Co-ordinating calls/meetings with members and speakers for Director and Managers within the events team Support Director, Senior Events Manager and Senior Event Executive (Line Manager) with all admin tasks for flagship events Co-ordinating pre and post events communications with both delegates and speakers Arranging panel calls for multiple speakers. Preparing and packing event collateral Co-ordinating the use of digital platforms to ensure the smooth-running of events Collecting and collating feedback and feeding this back to the relevant teams Creating and editing web pages to reflect current event details Support Commercial Executive with booking and recording delegate registrations for all ticketed events Operations Assisting Event Manager and Event Executives at events (in person and digital) Assisting Commercial Manager and Commercial Executive with preparing and editing commercial documents such as Key Account Meeting briefings, sponsorship/ticket proposals and sponsorship contracts Manage sponsorship and event inboxes ensuring that emails are being responded to in a timely manager and/or forwarded on to correct colleagues Ensuring that event files, systems and databases are kept up to date Supporting Director and Managers within the team on any ad hoc projects Commercial Awareness of the budgeting process for running an event Awareness of delegate ticket sales and how they relate to budget targets Awareness of sponsorship sales pricing structure and how they relate to budget target Self Development Ensure stretching developmental objectives are set for self, which align with Association’s wider vision Work with other teams where applicable Identify and work towards development and career pathway opportunities Weekly team meetings and regular reviews Work in a collaborative team culture which supports and represents the association’s values and wider company culture. Risk management/Compliance Ensure compliance with relevant legislation, including but not limited to: Creating and maintaining a safe and healthy environment including promoting Physical and Mental Wellbeing and promoting and complying with Health and Safety guidelines Ensuring compliance with GDPR and upholds the UK Private Capital’s Data Protection Policy and related policies detailed in the UK Private Capital’s GDPR handbook Reports any perceived risks to their Line Manager Minimising compliance risks by awareness of new legislation and any changes introduced relevant to their activities Minimising reputational risks to the UK Private Capital’s by ensuring awareness of any changes or impact relevant to activities. Why come work for UK Private Capital? Be part of the leading trade body for the private capital industry in the UK, supporting the growth of the industry and deepening the understanding of external stakeholders to the benefit of the industry Experience a friendly, engaged, inclusive and passionate work environment (with regular social activities) with a supportive culture A competitive salary, reflecting the technical requirements and seniority of the role, and a performance-related discretionary bonus* Enjoy important benefits: 25 days holiday in addition to Bank Holidays; a 10% non-contributory pension; non-contractual day off for your birthday Life and medical benefits: life assurance (4 times salary); private medical Insurance for you*; health cash plan*; critical Illness and income protection insurance*; employee Assistance Programme – includes Mental Health support, Virtual GP, Nutrition advice and Financial wellbeing Other benefits: interest free season ticket loan; corporate discounts; reimbursement of up to 2 professional institutes; generous support for professional and personal development *once probation is passed

Responsibilities

The Events Assistant will support the team across a diverse portfolio of events by providing reliable administrative and operational assistance, including delegate and speaker management, data management using CRM, and supporting event execution.