Events & Conference Apprentice at Informa

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Attention To Detail, Communication Skills, Interpersonal Skills, Multitasking, Prioritization, Office Software Proficiency, CRM Tools Proficiency, Proactive Attitude, Adaptability, Event Management, Conference Production, Logistics Coordination, Stakeholder Management, Content Planning, Team Collaboration

Industry

Information Services

Description

Company Description Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious events like Cannes Lions, Black Hat, Money20/20, GDC, and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals. Job Description This role is based on our Bugis Junction Towers office. Informa Festivals are not your ordinary B2B events; they are dynamic gatherings that infuse energy into every facet of a tech professional’s journey. Informa Festivals is where innovation meets opportunity, and our Asia flagship event, Asia Tech X Singapore, is a testament to that promise. As the heartbeat of the tech world, Asia Tech X Singapore converges the brightest minds, the boldest ideas, and the latest breakthroughs in technology. Imagine a place and time where the most influential figures in the tech industry converge, where innovative ideas and cutting-edge technologies take center stage. With a laser focus on key topics such as AI, cybersecurity, metaverse, and Web3.0, our events are a playground for those who thrive on the cutting edge. At the heart of all Informa festivals lies the essence of true connection—a catalyst for trust and collaboration. As firm believers in the power of events in connecting people to inspire genuine positive change in the world, we specialize in crafting an environment that nurtures structured serendipity, fostering meaningful connections and sparking creativity. The Apprentice, Events & Conference position is designed to support the planning and execution of high-impact conferences and event activities within the Asia Tech x Singapore (ATxSG) portfolio. This role provides hands-on exposure to the full conference lifecycle — from speaker invitations and content planning to operational execution and on-site delivery. As part of the ATxSG content team, the apprentice will work alongside producers, sales, marketing, operations, and design teams to ensure smooth coordination and delivery of conferences. The role involves frequent interaction with senior industry stakeholders (e.g. C-suite speakers), giving the apprentice valuable experience in managing external relationships and content logistics. This position is ideal for someone with strong attention to detail, a passion for events, and a desire to grow in the field of conference production and event management. Key Responsibilities: Coordinate and invite C-suite executives and industry leaders to speak at the conference — including keynotes, fireside chats, and panels Manage speaker communication including confirmations, administrative follow-ups, bios, photos, and presentation materials Support speaker logistics and scheduling, including the coordination of briefing calls and preparation meetings Maintain and update conference agendas and the internal speaker database; source and track new potential speakers Manage sponsor speaker deliverables and expectations in close coordination with the commercial and partnerships team Upload speaker details and session updates on the event website and ensure programme accuracy Prepare cue sheets and session briefing notes in the lead-up to the event Support the successful delivery of the conference on-site — including speaker check-in, session timekeeping, and backstage management Assist with planning and execution of event features that are part of ATxSG — such as sourcing venues and coordinating logistics for lab tours, the ATxSG Party, Awards Night, and other associated activities Collaborate closely with the Event Director and Conference Producer, as part of a wider team including marketing, sales, and operations Assist with post-event documentation and speaker appreciation follow-ups Carry out additional tasks and responsibilities as assigned Qualifications Strong organisational skills with an attention to detail. Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Proficiency in using office software and CRM tools. A proactive and adaptable attitude, with a willingness to learn. Additional Information We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely. We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com Our benefits include: (Talent Partner to complete with regionalised benefits list) We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.

Responsibilities

The apprentice will support the planning and execution of conferences, including coordinating speaker logistics and managing communication with industry leaders. They will also assist in the on-site delivery of events and collaborate with various teams to ensure smooth operations.