Full-Time / Posted 11 hours ago / New
Job Description: Events Coordinator
Reports to: Chief Operating Officer
Location: Winnipeg, MB
Employment Type: Full-Time

THRIVING IN OUR TEAM CULTURE

At ATCCC, we value individuals who bring a positive and collaborative spirit to their work. We seek those who are:

• Humble: This means consistently putting others first and making every interaction positive and impactful, whether with a client, a donor, or a fellow team member. It involves active listening, genuine care, and a willingness to go the extra mile.
• Hungry: This describes a drive to excel in your role and a passion for continuous learning and growth. It’s about taking initiative, seeking out challenges, and striving for excellence in all you do.
• Smart: This refers to strong social and relational intelligence. It involves the ability to connect with others effectively, build rapport, and represent ATCCC positively in all interactions. It also means recognizing that every team member plays a vital role in our ministry’s success.

POSITION SUMMARY

The Events Coordinator is responsible for the planning, coordination, and execution of events that advance the organization’s mission, strengthen community engagement, and support fundraising and program objectives. This role requires exceptional organizational skills, attention to detail, creativity, and the ability to work collaboratively across departments and with external stakeholders.
The ideal candidate will thrive in a fast-paced environment, managing multiple projects simultaneously while ensuring a high standard of excellence in event delivery.
This is not a complete list of this position’s duties and responsibilities. The items below are examples of the types of activities performed. Other duties may be assigned.

QUALIFICATIONS & SKILLS:

• Proven experience in event planning, coordination, and execution (nonprofit or fundraising event experience preferred).
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Excellent communication, negotiation, and interpersonal skills.
• Proficiency in Google Suite, Apple devices and event management software (e.g., Classy, Virtuous,) is considered an asset.
• Creative problem-solving skills and ability to adapt under pressure.
• Ability to work evenings and weekends as required for events.
• Travel within Central Canada as required for events (all of Manitoba and Northwestern Ontario)
• Valid driver’s license and access to a reliable vehicle (if applicable).
• Requirement of clear criminal record check for the purpose of working with vulnerable persons

PHYSICAL & WORK REQUIREMENTS:

• Ability to lift and carry up to 30lbs. for event setup/takedown.
• Comfort with standing, walking, and active movement during events.
• Listing ID: 102653
• Center Type: Admin Office
• Center Name: Adult & Teen Challenge of Central Canada
• Contact Name: Katherine Emond

• Event Planning & Management
• Plan, organize, and execute events such as fundraisers, banquets, community outreach events, donor appreciation functions, and awareness campaigns.
• Develop and maintain detailed event timelines, budgets, and checklists.
• Coordinate venue bookings, catering, décor, audio/visual needs, and other logistics.
• Ensure all necessary permits, insurance, and compliance requirements are met.
• Fundraising & Donor Engagement
• Work with the departments to align and equip them with event engagements and tools to support with fundraising objectives.
• Secure and maintain event sponsorships, prize items, and in-kind donations.
• Build and maintain positive relationships with committees, sponsors, vendors, and community partners.
• Marketing & Communications
• Collaborate with the marketing team to promote events through print, digital, and social media channels.
• Prepare event collateral such as invitations, programs, signage, and sponsorship recognition materials.
• Assist with post-event communications, including thank-you letters, impact reports, and donor follow-up.
• Volunteer Coordination
• Recruit, train, and supervise event volunteers.
• Provide clear instructions, roles, and responsibilities for volunteer teams and committees.
• Event Day Leadership
• Provide leadership to all on-site event logistics, acting as the primary point of contact for vendors, staff, and volunteers.
• Troubleshoot and resolve issues promptly to ensure smooth execution.
• Evaluation & Reporting
• Conduct post-event evaluations, tracking attendance, expenses, fundraising outcomes, and participant feedback.
• Provide reports and recommendations for improving future events.