Events Coordinator at Royal College of Physicians of Ireland (RCPI)

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

35000.0

Posted On

12 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Stakeholder Management, Budget Tracking, Virtual Event Management, Hybrid Event Delivery, Cvent, Microsoft Teams, Quercus, Logistics Management, Communication Skills, Attention To Detail, Problem Solving, Post-Event Evaluation, Supplier Coordination, Video Editing, Administrative Support

Industry

Description

Company Description The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies and professionalism throughout their working lives. Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector. The Royal College of Physicians of Ireland (RCPI) is seeking to appoint an Events Coordinator to join our Events Team to deliver our popular conferences and webinars for our doctors and other healthcare professionals. This is an exciting opportunity to work with us to deliver a blend of online, hybrid and in person events, including conferring's, at our historic home on No 6 Kildare Street. The successful candidate will work closely with the Deans of our Faculties and Institutes and external stakeholders to support the delivery of their events and to work within our existing and new events platforms. This is an exciting opportunity for the right candidate. This is a permanent role. Job Description Role: Events Coordinator Reporting to: Events Manager Contract: Permanent Salary: €35,000 Closing date: 26 July at 16:00 Post Summary Reporting to the Events Manager, the Events Coordinator will be responsible for the following (but not limited to): • Work within a busy team to support the development and delivery of events including webinars, conferences and conferrings • Use online systems, including cloud-based platforms such as Teams, Quercus and Cvent, to set up educational events and manage bookings via rcpi.ie • Develop and maintain effective relationships with key stakeholders, including Deans, faculty members, clinicians, speakers, sponsors and internal teams, ensuring clear communication and alignment throughout the event lifecycle • Liaise with Deans of Faculties and Institutes, and other clinicians, to agree timelines, participants and speakers for events tailored to their audiences • Set up of No. 6 Kildare Street for events and conferrings, where applicable • Manage event registration and check-in processes • Coordinate third-party suppliers (e.g. catering, AV) • Support the tracking and administration of event budgets • Prepare and circulate post-event evaluation reports and contribute to quarterly reporting • Support ongoing evaluation and continuous improvement of events, including cost considerations • Liaise with and manage communication with speakers, providing support during live events • Review and edit video recordings for virtual events and conferrings. Requirements • The successful applicant will have experience in an events, education coordination or similar role, including: • 2–3 years’ experience working within a team delivering successful events • Experience supporting the coordination and delivery of in-person, virtual and hybrid events • Experience working with multiple stakeholders, including senior professionals, external suppliers and internal teams • Experience using event management systems and digital platforms (e.g. Cvent, Teams or similar tools) • Experience managing event logistics such as registrations, venue set-up, supplier coordination and on-site support • Experience supporting budget tracking and administrative processes • Experience preparing post-event reports, evaluations or data summaries Competencies: Communication and Interpersonal Skills - Ability to communicate clearly and professionally with a wide range of stakeholders including faculty, clinicians, speakers, suppliers and internal teams. Attention to Detail - High level of accuracy in managing event logistics, data, communications and documentation. Stakeholder Management - Ability to build and maintain effective working relationships, ensuring stakeholder needs are understood and delivered on. Event Coordination and Organisation - Strong organisational skills with the ability to manage multiple events and competing priorities in a fast-paced environment. IT and Digital Systems - Proficient in using event management and digital platforms (e.g. Cvent, Teams, Quercus) to deliver in-person, virtual and hybrid events. Problem Solving and Initiative - Ability to identify issues quickly and implement practical solutions, particularly in live event environments. Why us? Leave: We offer 21 days annual leave with an additional 3-4 college days as well as long service leave to all employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave. Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine. Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite. Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months Flexible Benefit: Pro-rata €1,500 annual flexible benefit upon completion of a successful probationary period. Life Assurance: 4 times your annual salary. Learning & Development: We offer CPD options including study leave and access to our internal LMS Training system. Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy. Accommodations The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at suzanndonnelly@rcpi.ie. About us The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives. Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

Responsibilities

The Events Coordinator supports the development and delivery of webinars, conferences, and conferrings for healthcare professionals. This includes managing registrations, coordinating third-party suppliers, and maintaining relationships with key stakeholders and faculty members.