This full-time role is an exciting opportunity for an Events Executive with 2 years’ solid professional events experience looking to take on a new challenge. The role includes end-to-end event management of approximately 15 events annually, which consists of networking receptions, corporate dinners, webinars, half-day forums and breakfast roundtables. The size of events will vary from 20 to 300 attendees and the majority of events will take place in London with some events requiring travel within the UK.
The BVCA supports an environment that is based on merit and inclusiveness, where all employees can develop their full potential, irrespective of their race, gender, marital status, age, disability, religious belief, political opinion or sexual orientation.

• Full end-to-end event planning, management and delivery of designated events
• Sourcing, recommending and booking venues for designated events within London and the UK
• Liaising with the marketing team to ensure all event marketing activities are planned and carried out in advance of the event taking place and design work is booked in and created in advance (e.g., collateral such as programmes)
• Liaising with venues to ensure setup, catering and AV requirements are met
• Sourcing, recommending and booking relevant suppliers and speakers (where necessary) for designated events
• Speaker and content support – including researching suitable speakers, issuing speaker invites, follow-ups and RSVPs, researching topics and themes
• Collecting, collating and processing delegate bookings and feedback from each event and producing debrief reports for speakers and the events team
• Delegate management; including event bookings, pre and post event correspondence such as confirmations, questionnaires and general enquiries
• Maintaining records of attendee numbers and sales in CRM, Evocos and relevant spreadsheets and maintaining an online filing system for each event
• Working on-site at each event to ensure smooth delivery, which involves travel around London and some overnight stays within the UK
• Comprehensive post-event wrap-up which includes attendance surveys, reviewing feedback received, finalising budgets, chasing and processing invoices, ensuring revenue is accurately recorded, recording and reporting final attendance data, uploading attendance to CRM, drawing comparisons with previous year, full evaluation, analysis, recording and reporting of the event
• Ensuring CRM is updated with relevant contacts, marketing lists, course bookings and survey results
• Managing expenditure of event budgets ensuring contracts are negotiated and cost savings achieved wherever possible
• Working with the commercial team to ensure gross profit achieved or exceeded
• Providing status reports to Events Director post events