JOIN WONDERLY’S EVENT OPERATIONS TEAM AS AN EVENTS EXECUTIVE – WHERE BIG IDEAS BECOME UNFORGETTABLE EXPERIENCES!

Are you passionate about creating impactful events that leave lasting impressions? Wonderly is looking for an Events Executive to join our dynamic team and help bring client events to life.
Reporting directly to the Senior Event Manager, you’ll play a key role in both supporting and leading your own smaller scale conferences from start to finish.

This is a dynamic role where you’ll own every aspect of event execution, including:

• Strategic Event Planning & Flawless Logistics: Orchestrating seamless experiences from concept to completion.
• Financial Acumen & Partner Management: Skillfully managing budgets and nurturing key relationships with venues suppliers.
• Event Platform & Systems Management: Building and managing abstract submission and registration platforms.

• Onsite Excellence & Attendee Experience: Ensuring smooth event delivery and providing exceptional support to all attendees.

• • If you’re proactive, detail-oriented, and excited to bring standout events to life, we want to hear from you!

Responsibilities:

• Event Delivery & Onsite Management: Oversee and manage client events, including onsite coordination and supplier/staff briefings.
• Event Planning & Logistics: Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
• Financial Administration: Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
• Vendor & Venue Management: Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
• Technical Coordination: Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
• Stakeholder Communication: Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
• Post-Event Activities: Collect attendee feedback and manage budget reconciliation.
• Sustainability & Compliance: Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations.

The above job ad is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.

Skills / Experience / Knowledge / Minimum Criteria:

• Experience of delivering B2B events for a minimum of 2 years
• Budgeting experience and P&L responsibility are advantageous.
• Strong experience in venue search and contract negotiation is needed.
• Proven stakeholder management and relationship-building skills are essential.
• Exceptional planning, time management, and the ability to manage multiple events simultaneously are crucial.
• A proactive, detail-oriented, and solution-oriented approach is required, along with the ability to travel and attend events.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.
To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at recruitment@haymarket.com.

This is a dynamic role where you’ll own every aspect of event execution, including:

• Strategic Event Planning & Flawless Logistics: Orchestrating seamless experiences from concept to completion.
• Financial Acumen & Partner Management: Skillfully managing budgets and nurturing key relationships with venues suppliers.
• Event Platform & Systems Management: Building and managing abstract submission and registration platforms.
• Onsite Excellence & Attendee Experience: Ensuring smooth event delivery and providing exceptional support to all attendees

Responsibilities:

• Event Delivery & Onsite Management: Oversee and manage client events, including onsite coordination and supplier/staff briefings.
• Event Planning & Logistics: Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
• Financial Administration: Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
• Vendor & Venue Management: Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
• Technical Coordination: Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
• Stakeholder Communication: Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
• Post-Event Activities: Collect attendee feedback and manage budget reconciliation.
• Sustainability & Compliance: Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations