Department Faculty of Law - Admin
Salary range $50,837.16 to $68,637.60
Hours per week 35
Grade 7
Posted date July 14, 2025
Closing date July 24, 2025
Position Type Full Time - Operating Funded

MINIMUM QUALIFICATIONS

• High School diploma.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with event planning.
• Excellent organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Effective interpersonal skills.
• Ability to work independently and as a member of a high functioning team.
• Ability to manage multiple tasks and work to deadlines.
• Ability to prioritize conflicting tasks with tight timelines in a fast-paced environment.

PREFERRED QUALIFICATIONS

• Preference for a minimum of two years post-secondary education (specialization in events would be desirable).
• Knowledge of University of Alberta policies and procedures (especially related to events and Advancement) would be an asset.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
  The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
  L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l’université à postuler.
  Note: This opportunity will be available until midnight July 24, 2025, Edmonton, Alberta local time

• Supports Law events, including strategic planning and budgeting, scheduling, coordination, booking space, ordering catering and equipment, event setup/cleanup and working with Law’s Faculty Manager to secure staff to assist with and work at events. Also prepares and circulates notifications and reminders for events and maintains Law’s internal events calendar in coordination with other Law staff.
• Ensures correct protocols are followed for visits by high profile speakers, including senior justices, politicians and other government officials, paying particular attention to titles, and arranging for security if required.
• Negotiates contracts for events, mainly with external venues and verifies contract terms and costs with Law’s Faculty General Manager before finalizing.
• Supports Law faculty members by assisting with preparation of class and exam material, drafting routine correspondence, ensuring curriculum vitae are current (mainly for research), assisting with tenure and promotion material and other routine support as required.
• Supports Law advancement by assisting the Assistant Dean, Development with processing monetary and in-kind gifts and donations to Law, assisting with the set-up of new endowments, liaising with central Advancement as required |and working in coordination with the Law Program Lead, Alumni Relations to assist with event organization and logistics and to facilitate the success of alumni events.