JULY 23, 2025

001238SR

• Full-time
• Cambridge
• Hybrid
• Harvard Faculty of Arts and Sciences

Company Description
By working at Harvard University, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

WHY JOIN THE HARVARD FACULTY OF ARTS AND SCIENCES?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Job Description

JOB SUMMARY:

The Harvard Ukrainian Research Institute (HURI) organizes on-campus and virtual programming intended for the Harvard community, the broader community of Ukrainian studies scholars, and the public. Events include international conferences, weekly seminars, special lectures, meetings with high level government officials and other VIPs, and occasional cultural events and exhibitions. The Events Logistics Coordinator works closely with and takes direction from the Institute’s Programs Manager to ensure that HURI’s events-related operations run smoothly and efficiently. The position comes under the overall supervision of the Executive Director.
The Events Logistics Coordinator is responsible, individually and in collaboration with other HURI staff, for the execution of event details which include logistical organization; creation of event materials-promotional and non-promotional (print and digital); arrangement of accommodations, transportation, dining/catering; arrangement of audio-visual and other technical needs; sending event invitations; and intra-Harvard outreach. This position requires the ability to work proactively in a fast-paced environment to meet deadlines while balancing a variety of tasks with attention to detail. The Events Logistics Coordinator also maintains HURI’s events database; creates event web listings and announcements; collects and formats informational material about speakers/presenters to be used for event publicity purposes; and carries out specified event follow-up tasks. Overtime, including evening and weekend work, will be required, as determined by the events schedule.

PHYSICAL REQUIREMENTS:

Light lifting (up to 25 pounds) will be required.
Qualifications

BASIC QUALIFICATIONS:

• 2+ years of administrative experience; a combination of education and experience may be considered.
• At least one year of related experience.

ADDITIONAL QUALIFICATIONS AND SKILLS:

• Demonstrated proficiency with standard office software required, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent oral and written communication skills in English.
• Strong administrative, organizational, and problem-solving skills, with keen attention to detail.
• Highly organized, flexible, and able to handle multiple tasks. Able to work independently with minimal supervision and to meet multiple deadlines in a busy office environment.
• Experience and a high degree of comfort working with and learning new technology and the use of multi-media equipment.
• Coursework/background in Slavic studies helpful. Ukrainian language skills preferred.
• Prior work experience at Harvard and knowledge of Harvard administrative systems preferred.
• Experience with Adobe Creative Cloud Applications, including InDesign preferred.
• Ability to develop collaborative working relationships inside and outside the Institute and become an integral member of our team, as needed.
  Additional Information

Standard Hours/Schedule: 35 hours per week

• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
• HURI staff work in a hybrid manner with a minimum of 3 days on campus. Number of days on campus may occaisonally increase depending on unit needs.
• For full consideration, please include a cover letter with your application.
• All formal written offers will be made by FAS Human Resources.