Events Manager at National FFA Organization

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Organization, Strategy Implementation, Operational Excellence, Budget Management, Resource Allocation, Logistical Coordination, Event Management, Sponsorship, Customer Service, Time Management, Multitasking, Interpersonal Skills, Written Communication, Verbal Communication, Problem-Solving

Industry

Non-profit Organization Management

Description

Description JOB SUMMARY The primary responsibility of this position is to plan and organize program events and meetings for the National FFA Convention, and non-convention-related events for the National FFA Organization and Foundation. Responsible for all operational, implementation, and pre/post-event activities. Requirements ESSENTIAL FUNCTIONS Strategy Implementation Assist the department director with strategic goals and decision-making. Operational Excellence Oversees multiple projects related to conventions and events simultaneously. Manage organizational program events and meetings, including collaboration with staff and clients to plan and organize events and meetings, as well as new conference programs as they are developed. Manage event orders for equipment, decorating, catering, audio-visual, transportation, room setups, and other logistical needs. Manage travel logistics, food and beverage arrangements, hotel accommodations, and other event-related logistics. Occasionally travel to various conferences to assist with event logistics and management. Budget and Resource Management Oversee event budgets up to $500,00 annually. Assist the department director in developing and managing the budget responsible allocation of resources and adherence to financial targets. Identify opportunities for cost savings and efficiency improvements while maintaining high standards of quality and service delivery. Help drive logistical coordination to bolster revenue growth through meticulous planning and execution. Lead pre and post-event activities, including pre-cons, debriefs and invoicing. Attend other shows and conferences to discover new partnerships ideas and tools. Event Management Leads local and national programs and events. Work closely with the organization’s foundation to provide accurate information for securing sponsorships. Assist with post-event activities, including debriefs and invoicing. Collaborate with the director of events and event managers too develop event budgets and ensure all expenses and payments are processed and remain within budget. Creates and abides by SOPs, timelines and guidelines created that align with the CEM strategic plan. Other duties as assigned. SKILLS AND CORE COMPETENCIES Job Knowledge Provides on-site support and understands event protocols. Defines event goals, objectives, and implementation plans aligned with organizational mission and brand. Maintains data integrity in registration systems and is proficient with computer software and phone communication. Work Product Manage schedules and relationships with temporary staffing services for onsite registration. Develop learning guides to support departmental customer service. Generates and distributes reports across departments. Prioritizes tasks, organizes effectively, and demonstrates strong time-management and multitasking abilities. Customer Focus Initiate pre-event and onsite communication with clients and stakeholders. Provides excellent customer service to both internal and external customers. Collaborates to understand stakeholder needs and develop responsive processes. Dependability Maintains dependable attendance and punctuality. Demonstrates confidence in decision-making and problem-solving. Ensures responsible resource allocation and adherence to financial targets. Teamwork Builds and maintains positive relationships with stakeholders, contractors, venue staff, and vendors. Works closely with internal and external clients to align event execution with organizational goals. Displays flexibility and independence in a dynamic environment. Communication Exhibits strong leadership, interpersonal, listening, written, and verbal communication skills. Maintains clear and professional communication with all event stakeholders. Shares information effectively through reports, guides, and direct interactions. Belonging Fosters a welcoming, supportive, and growth-oriented environment for all FFA colleagues, students, teachers, and stakeholders. Prioritizes staff and member well-being. Actively challenges prejudice and promotes inclusivity, dignity, and respect. Demonstrates kindness, accountability, and care for others. EDUCATION Bachelor’s degree in events, hospitality management or related field or relevant experience (1 Year Toward Degree for 2 Years work experience). EXPERIENCE Five years’ experience in events, hospitality or meeting management, or equivalate too. Excellent track record planning and executing successful events of varying sizes and complexities. Proficiency in event management software and Microsoft Office Suite. PHYSICAL DEMANDS Sedentary work. May lift up to 50 pounds occasionally, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Employees are required to have close visual acuity to perform activities; viewing a computer terminal; extensive reading. WORK ENVIRONMENT Indoor, cubicle environment. Hybrid working location. Must be on-site at Convention for the week in October and some other events as needed, most likely in June/July. TRAVEL 20% Travel (Convention / As Needed ) Needs to be eligible for rental car privileges. OVERNIGHT TRAVEL 20% As Applicable FFA VALUES Integrity: “Upfront and Honest Always” – Do what is right, all the time. Choose Courage over Comfort. Be open and Truthful Respect: “We Before Me” – Be Considerate and Courteous. Respect differences in all interactions. Encourage and recognize others. Accountability: “Do It, Own It” – Take Initiative, do what you say you will do. Own Mistakes.

Responsibilities

The primary responsibility involves planning and organizing program events and meetings for the National FFA Convention, along with other organizational events, covering all operational, implementation, and pre/post-event activities. This includes managing logistics, overseeing budgets up to $500,000 annually, and collaborating with staff and clients on event execution.