Events Operations Coordinator at Mix Talent LLC

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

0.0

Posted On

21 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Logistics, Data Management, Process Optimization, Candidate Experience, Interview Scheduling, Offer Management, Applicant Tracking Systems, Data Analysis, Reporting, Communication, Prioritization, Confidentiality, Microsoft Office Suite, Excel, Outlook

Industry

Staffing and Recruiting

Description

Description Events & Operations Coordinator About Us Mix Talent is a biotech and healthcare-focused talent acquisition and consulting firm that recognizes the power of company culture. We specialize in identifying, recruiting, assessing, and selecting talent that fits and fortifies that culture. As our name suggests, we believe long-term success depends on finding the right mix of skills, experience, personality, and motivation. And to do that, you have to do it differently. Our unique blend of knowledge, technology, and instinct helps clients move beyond simply hiring headcount to building dynamic, high-performing organizations. The secret’s in the mix. The Opportunity We are seeking an organized, detail-oriented Events & Operations Coordinator to join our team. This role is ideally based at our headquarters in Columbus, OH, and reports to the Senior Director of Talent Optimization. If you are passionate about coordinating hiring events, managing data, optimizing processes, and delivering an exceptional candidate and client experience, we’d love to connect with you. Responsibilities In this role, you will partner closely with our delivery team to ensure hiring strategies are executed seamlessly. You will also interact with clients to support product launches, hiring events, interview scheduling, offer management, and delivering a platinum-level candidate experience. Your primary focus will be live event coordination and operational support, while also assisting with broader talent operations functions outlined below. Event Planning & Execution Support end-to-end logistics for hiring events, including career fairs, hiring days, open houses, campus events, and virtual recruitment events Assist in the creation and distribution of event invitations, registration links, and follow-up communications Track RSVPs and manage candidate communications before and after events Monitor attendance, candidate outcomes, and event ROI Identify opportunities to improve efficiency, enhance candidate experience, and maximize event impact Talent Operations Coordinate and schedule interviews while ensuring an excellent candidate experience Manage and update Applicant Tracking Systems (ATS); learn and navigate multiple ATS platforms as required Manage job postings across ATS and external platforms (e.g., LinkedIn), ensuring accuracy, alignment with branding, and timely refresh Prepare and distribute NDAs, offer letters, and other employment documentation Conduct background checks in compliance with applicable regulations Manage recruitment data, including spreadsheets for event availability, candidate feedback, and finalist tracking Set up and maintain candidate tracking tools tailored to client needs Collaborate closely with recruiting teams and project managers Develop, maintain, and deliver recruitment reporting to meet client requirements, ensuring accuracy and timeliness Maintain high levels of organization and confidentiality, ensuring candidate data is secure and accessible Continuously evaluate and improve hiring processes Requirements Requirements Highly organized, detail-oriented, tech-comfortable, and service-minded Bachelor’s degree preferred Strong organizational and prioritization skills Familiarity with Applicant Tracking Systems and ability to quickly learn new systems Experience managing data, spreadsheets, and document storage Advanced expertise in Microsoft Office Suite, particularly Excel (data analysis & reporting), Outlook (calendar and workflow management), and PowerPoint (executive-ready presentations). Excellent written and verbal communication skills Ability to collaborate effectively with internal teams and external clients Ability to travel up to 25% Preferred Experience Experience in event coordination, executive support, or operations roles Experience within pharmaceutical, biotech, or healthcare industries Proficiency with digital document management tools (e.g., SharePoint, DocuSign) Exposure to data analytics or reporting in HR, recruiting, or operations environments (e.g., dashboards, trend analysis, identifying anomalies) Comfort working with Excel, ATS/HRIS reporting functions, and analytics tools Core Competencies Effectively manages multiple priorities while maintaining quality and attention to detail Demonstrates curiosity and openness when approaching new tasks Builds trust through clear, professional communication Balances client expectations with operational realities Maintains accuracy, discretion, and compliance with all policies and regulations

Responsibilities

This role focuses on end-to-end logistics for various hiring events, including career fairs and campus events, while also providing operational support for talent acquisition functions. Responsibilities include coordinating interviews, managing ATS data, preparing employment documentation, and developing recruitment reports for clients.