PART-TIME EVENTS COORDINATOR (CHRISTMAS PROGRAMME)

Shallowmead Garden Centre, Lymington, Hampshire
Temporary / Part-time (self-employed or PAYE) — with potential for further work
Start ASAP; heavier initial activity then late Nov; on-site presence during the 2-week event run.
Pay: Rate negotiable (self-employed day rate or PAYE hourly), depending on experience

• Own the plan: Take our proposal and make it happen. Build the job list and create the timeline, task list and budget. Keep risks, issues and dependencies visible; report progress with clear next actions.
• Supplier & participant management: Source, brief and coordinate contractors, actors and volunteers. Obtain quotes and recruit participants.
• Permissions, H&S and compliance: Coordinate and create method statements and risk assessments.
• Safeguarding basics: Ensure appropriate arrangements for family/children’s activities.
• People & rota: Work with our team to build event rotas, brief staff/volunteers, and run short daily meetings during the live period.
• Wayfinding & presentation: Oversee signage, simple set-dress and zone layouts, ensuring safe, clear guest routes and tidy presentation throughout.
• Ticketing/bookings: Coordinate session schedules and support set-up of simple pre-booking/communications as required.
• On-the-day delivery: Be a visible point of contact on agreed dates; solve problems quickly, and deliver a calm guest experience.
• Work with the marketing team to promote the events.
• Close-down & debrief: Coordinate safe closure of events.