Events Senior Specialist at boston consulting group

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

0.0

Posted On

20 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Hospitality, Stakeholder Management, Budgeting, Vendor Negotiation, Logistics Coordination, Mentoring, Communication, Organizational Skills, Problem Solving, Collaboration, Creativity, Attention to Detail, Professionalism, Adaptability, Resilience

Industry

Business Consulting and Services

Description

Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. What You'll Do As an Events Senior Specialist at BCG’s *Insert Office*, you'll play a leading role within the Office Experience team, overseeing complex internal events and maintaining exceptional standards of hospitality, affiliation, and culture. You'll independently manage planning and logistics from start to finish for high-profile events, including marquee celebrations, senior leadership meetings, offsites, and activities focused on employee engagement. You will also strategically collaborate across teams, proactively suggest innovative event formats, and mentor junior colleagues to deliver consistently high-quality experiences aligned with BCG’s values and standards. Key responsibilities include: Independently planning, managing, and executing diverse events ranging from large-scale, high-visibility gatherings such as office-wide celebrations, retreats, and leadership summits to specialized, intimate experiences designed to strengthen affiliation. Serving as the primary project lead for complex events, managing detailed logistics including vendor management, contracts, budgeting, space design, catering, AV coordination, and overall event flow. Partnering strategically with internal stakeholders and leadership to define event goals, scope, themes, and communication strategies, ensuring alignment with BCG’s business objectives and culture. Managing event communications by crafting compelling invitations, handling RSVPs, conducting targeted outreach, and analyzing attendee feedback to continually enhance future events. Owning budget creation and financial management, tracking expenses, negotiating vendor agreements, and ensuring timely and transparent financial reconciliation and reporting. Leading onsite event execution, overseeing setup, registration, guest services, speaker coordination, issue resolution, and post-event follow-up. Building and maintaining strategic vendor relationships, ensuring quality, cost efficiency, and reliability from service providers. Actively mentoring junior team members by sharing expertise, providing constructive feedback, and upholding consistent execution standards. Contributing proactively to ongoing process improvements by developing event planning tools, templates, best practices, and resource libraries. Collaborating closely with cross-functional teams including Facilities, Concierge, IT, and Admin Services to seamlessly integrate services and elevate the attendee experience. Leading or supporting special Office Experience initiatives aimed at enhancing employee engagement and office culture. YOU’RE GOOD AT Planning and executing sophisticated, impactful events independently, demonstrating refined hospitality and professionalism. Thinking strategically and creatively, proactively suggesting innovative solutions, and continuously seeking ways to enhance attendee experiences. Exhibiting exceptional organizational skills while managing multiple complex events simultaneously with meticulous attention to detail and accuracy. Building and maintaining strong relationships with stakeholders at all levels, proactively communicating, and confidently influencing decisions with senior leadership. Exercising independent judgment to efficiently solve complex problems and manage ambiguity with composure and confidence. Communicating clearly and effectively in all formats (verbal, written, digital), tailoring your approach to diverse audiences. Collaborating effectively across functions, fostering productive partnerships, and skillfully managing expectations and competing priorities. Mentoring junior staff by providing coaching, guidance, and actively supporting their professional growth and development. Demonstrating adaptability, resilience, and resourcefulness, thriving under pressure, and handling challenging situations gracefully. Representing BCG’s culture and values by consistently displaying integrity, discretion, professionalism, and enthusiasm. What You'll Bring Bachelor’s degree strongly preferred. 4 to 6 years of progressive experience in events management, hospitality, or administrative support, ideally within a professional services or corporate environment. Extensive hands-on experience independently managing and executing complex internal and external events. Proven experience managing stakeholder relationships, budgets, vendor negotiations, and event logistics coordination. Demonstrated ability to mentor or guide junior team members and support their professional growth. Exceptional communication, organizational, and interpersonal skills, with a refined approach to hospitality. Advanced proficiency in Microsoft Office Suite, event management software, and digital communication platforms. Availability to work occasional overtime for events and required to be in-office five days per week. Additional info This role currently requires 5 days a week in office presence. This in-office plan allows for critically important learning, collaboration and networking with our colleagues. Compensation Information: Total compensation for this role includes base salary, annual discretionary performance bonus, contributions to BCG’s Profit Sharing and Retirement Fund (PSRF), and a market leading benefits package described below. At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees – and their eligible family members.* That’s zero dollars in premiums taken from employee paychecks. All of our plans provide best in class coverage: Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs Dental coverage, including up to $5,000 in orthodontia benefits Vision insurance with coverage for both glasses and contact lenses annually Reimbursement for gym memberships and other fitness activities Fully vested Profit Sharing Retirement Fund contributions made annually, whether you contribute or not, plus the option for employees to make personal contributions to a 401(k) plan Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement Generous paid time off including 12 holidays per year, an annual office closure between Christmas and New Years, and 15 vacation days per year (earned at 1.25 days per month) Paid sick time on an as needed basis *Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.

Responsibilities

The Events Senior Specialist will independently manage planning and logistics for high-profile internal events, ensuring exceptional standards of hospitality and culture. This role involves collaborating with internal stakeholders to define event goals and executing detailed logistics from start to finish.