Events Specialist (4 Month Assignment) at Sunward Federal Credit Union

Albuquerque, New Mexico, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Oct, 26

Salary

45.0

Posted On

04 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Logistics Coordination, Vendor Management, Budget Tracking, Project Coordination, Administrative Support, Relationship Management, RSVP Tracking, Event Metrics, Stakeholder Collaboration, Contract Administration, On-site Management

Industry

Banking

Description

Description Event Planning & Execution • Support the execution of corporate, community, member, employee, and business development events. • Coordinate event logistics including venue arrangements, catering, rentals, transportation, audiovisual needs, signage, and supplies. • Manage event registration platforms, RSVP tracking, attendee communications, and guest lists. • Coordinate vendor relationships and assist with contract administration and logistics management. • Prepare event materials including agendas, run-of-show documents, staffing plans, name badges, signage, event kits, etc. • Assist with event setup, on-site management, troubleshooting, and event breakdown. • Coordinate volunteer and staff assignments for events and ensure all participants have the information necessary to be successful. • Track event inventories including promotional items, signage, giveaways, and event equipment. • Collect event metrics and assist with post-event reporting and evaluation. • Maintain event calendars and project timelines to ensure deadlines are met. Administrative Support • Coordinate meetings, calendars, and scheduling requests as needed. • Prepare presentations, reports, meeting materials, and other departmental documentation. • Assist with budget tracking, invoice processing, purchase requests, and expense reconciliation. • Maintain organized records of event contracts, vendor information, sponsorship agreements, and departmental files. • Support department communication efforts and internal coordination activities. • Assist with special projects and other administrative responsibilities as assigned. Relationship Management • Build positive working relationships with internal stakeholders, vendors, community partners, and event attendees. • Serve as a professional representative of the organization at events and meetings. • Collaborate with marketing, communications, retail, business development, and other departments to support organizational initiatives. Requirements Education & Experience • Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or related field preferred. • Two to four years of experience in event planning, hospitality, project coordination, administrative support, or related experience. • Experience coordinating multiple projects simultaneously with competing deadlines. • Financial services or corporate event experience preferred.

Responsibilities

The role focuses on the end-to-end execution of corporate and community events, including logistics, vendor coordination, and on-site management. Additionally, it provides administrative support through budget tracking, scheduling, and departmental documentation.