Posted: 03/07/2025
Closing Date: 31/07/2025
Salary: $80,000.00 - $90,000.00
Job Type: Permanent - Full Time
Location: Sydney CBD
Job Category: Advertising, Media, Marketing & Communications

JOB DESCRIPTION

• Hybrid work environment
• Be part of a professional organisation
• Flexibility required – some evening/weekend work

THE ROLE

Are you a dynamic and detail-oriented event professional with a passion for delivering seamless and professional meetings and events? The Royal Australasian College of Physicians (RACP) is seeking an Event Coordinator to join our Conference & Events Team in Sydney.
This vital role ensures the smooth operation of our Sydney-based office event spaces and supports the planning and execution of a wide variety of internal and external events — from webinars, to small meetings, and larger corporate events — both in-person and virtually.

KEY RESPONSIBILITIES

• Plan and deliver webinars end-to-end, including platform setup, speaker coordination, content development, technical support, and post-event editing and distribution.
• Manage presentation and digital event materials ensuring smooth transitions and brand consistency.
• Maintain positive working relationships with key stakeholders including Fellows, Trainees, staff, specialty societies, and external organisations.
• Manage logistics such as room bookings, catering, physical setups/pack-downs (for hybrid or on-site components), and liaise with contractors and service providers.
• Troubleshoot technical issues during live online events, working closely with support team to ensure seamless delivery.
• Serve as on-site event support when required, including venue resets and post-event cleaning.
• Ensure a high standard of customer service, operational efficiency, and audience engagement across all virtual and in-person event experiences.
• Provide timely feedback and reporting to the Conference & Events Manager (CEM), including attendee metrics, engagement levels, and areas for improvement.