Exam Proctor at University of Ottawa

Ottawa, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

35.57

Posted On

10 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingualism, Computer Skills, Proctoring Experience, Client Service, Organizational Skills, Attention to Detail, Problem Solving, Empathy, Confidentiality, Academic Integrity, Time Management, Adaptability, Communication Skills, Reliability, Punctuality, Knowledge of Adaptive Measures

Industry

Human Resources Services

Description

Posting Reason: New Position Location where work is to be performed: Desmarais Hall Session: 2026 Winter Semester | Trimestre d'hiver Faculty: Autre service / Other Service Unit: Operations & Exam Centre_Proctors Job Classification: Proctor (CUPE) Posting Type: Général / General Course Title: . Course Code: . Section: Supervisor name (if known): Date Posted (YYYY/MM/DD): 2025/11/09 Applications must be received BEFORE (YYYY/MM/DD): 2025/11/22 Description of tasks (hours): Unless specified below, specific allocation of hours to various tasks should be articulated in a description of work negotiated and signed by you and the supervising professor prior to the commencement of work. Recherche / Research:0 Préparation / Preparation:0 Contact avec étudiants / Contact with Students:0 Correction - Notation / Grading:0 Surveillance / Proctoring:103 Formation / Training:7 Autre / Other:0 Number of positions: 15 Expected Enrolment: . Work Start Date: janvier 19, 2026 Work End Date: avril 30, 2026 Total Work Hours: 110 Hourly Rate: Surveillant / Proctor : $29.64 ou/or $35.57 (2024-2025) The academic year starts on September 1 and ends on August 31. Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate. These rates do not included vacation pay nor statutory pay. These rates will be applied until a new collective agreement is ratified. Retro will be paid after the ratification. Language of Work: Anglais | English, Français | French Requirements and Nature of Work: An exam proctor’s duties include to invigilate during an examination, and when required, to perform other related duties including but not limited to bringing exams to the examination room, distributing exams to Students, collecting exams at the end of the examination, placing the exams in order, coordinating other proctors, and delivering the completed exams to the appropriate place. Responsibilities: -Invigilate examinations for students registered with Academic Accommodations Service for both in person and online exams -Respect the University’s policies and regulations, and Academic Accommodations procedures -Respect individual accommodation plans and confidentiality of students -Maintain academic integrity of examinations -Maintain a high standard of client service -Demonstrate empathy and compassion at all times -Preparation of adaptive measures -Retrieval, distribution, and collection of examinations in the exam room -Other exam-related administrative tasks Bilingualism: French and English (spoken and written expression and comprehension) Computer skills (software) Previous experience proctoring in a University setting and/or with students registered with Academic Accommodations is considered an asset Ability to manage multiple tasks at a time in a fast-paced environment Ability to work autonomously and resolve problems independently Available to work during exam periods Exceptional organizational skills and meticulous attention to detail Demonstrated compassionate and empathetic client service for a diverse population Demonstrated reliability and punctuality Knowledge of adaptive measures and technology is considered an asset Knowledge of Academic Accommodations procedures is considered an asset The selection process comprises four qualifying stages: 1. Resume analysis (detailed description of past experience) Please attach your CV when applying 2. Preselection survey 3. Group or individual bilingual interviews 4. Confirmation of availability ***Interviews will be held during the week of January 5th, 2026 and mandatory training sessions the week of January 19th, 2026. Important Note: This position is open exclusively to current University of Ottawa students who are actively enrolled in courses. Proctors must be available during midterm and final exam periods. Weekly hours are scheduled based on operational needs and may range from 0 to 25 hours. Please be advised that the volume of exams—and therefore the number of available hours—can vary from week to week. Additional Information and/or Comments: All University of Ottawa employees are required under provincial law to successfully complete all mandatory legislated training offered by the University. The list of training requirements may be modified by provincial law. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. We may consult with the Health and Wellness sector of Human Resources, if needed. Any information you send us will be handled respectfully and in complete confidence. The hiring process will be governed by the current CUPE 2626 collective agreement; you can click here to find out more. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact the academic unit to communicate the accommodation need. Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. Start by filtering by Full/Part-time Then filter by Job Type: Academic Term for Part-Time Professor positions Academic Regular for Full-Time Professor positions For Canada Research Chair positions, filter the Academic Regular results by the Job Profile filter for “CRC” Admin Regular or Admin Term for all administrative and support positions, including management and senior leadership roles Student for TA/RA positions and other part-time positions available to students Then filter by Job Category or by Faculty/Service IF you are currently an active employee of the University of Ottawa, please apply using your worker profile in Workday and NOT through this external site. The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program. Explore Our Benefits

Responsibilities

The exam proctor is responsible for invigilating examinations and ensuring academic integrity during the exam process. Additional duties include managing exam logistics, coordinating with other proctors, and maintaining confidentiality of student accommodations.