Exams Officer

at  Peter Symonds College

Peter Symonds is a vibrant sixth form college in Winchester which has been rated by Ofsted as ‘outstanding’ in every respect. We have a large team of committed and talented staff who are at the heart of the success of the College. Joining a well-established Exams team, the successful candidate will oversee all aspects of the administration and organisation of public and internal examinations ensuring the relevant Awarding Bodies and JCQ regulatory requirements are met. There are currently two vacancies available within the team, please indicate your preference on the application form: (1) Full time – 37 hours per week, 52 weeks a year, permanent (2) Full time – 37 hours per week, 52 weeks a year, 2-year fixed term Although the average hours for the post are 37 per week, you will be required to work in excess of these hours in the approach to and during the main exam season, typically from March to the end of June. Time off in lieu will then be given at other times. This is a rewarding role for someone who will enjoy being part of an experienced, friendly and supportive team which makes such a vital contribution to student achievement.
The details for this post are as follows:
Reference (please quote):
EO24
Salary:
£25,276 - £28,549
Hours:
37 Hours per week 52 weeks per year
Contract:
Permanent - Fixed 2 years
Start Date:
Autumn Term
Interview Date:
Thursday 12th September 2024
Closing Date:
Wednesday 28 August 2024 12:00

We are dedicated to safeguarding the students in our care. To that end, a Disclosure and Barring Service enhanced disclosure will be required in the event of an individual being offered a position within our College. Our staff undertake regular safeguarding and Prevent training and are subject to ongoing safeguarding scrutiny.

• Job Descriptio

• The Examinations Officers work under the supervision of the Examinations Manager and responsible for the administration of all aspects of public and internal examinations on the Sixth Form College site, and at AHED as required, ensuring day to day organisation and smooth running of the examinations meeting all regulatory requirements.
• Carrying out a wide variety of exam related processes throughout the year meeting various deadlines. These may include but are not limited to:
• depending on the qualifications running, able to quickly determine exam administration for new or different exam assessments and board regulations.
• contribute to yearly exam schedule identifying key dates, entry deadlines, access arrangements, exam windows, special consideration, results released and post-results.
• contribute to yearly update on all JCQ regulations and ensure necessary documents, paperwork and invigilation guidelines compliant.
• checks made with curriculum that exam subjects and syllabus codes are correct and match student enrolment.
• work closely with Study Support with shared electronic records for students with access arrangements, processing applications and JCQ approvals
• organise all aspects of exam access arrangements for students ie rooming, laptops, adapted question papers, secure downloads, specialist equipment.
• making exam entries, ensuring all entries made on MIS system (UNIT-e) and amendments maintained.
• able to put systems in place to thoroughly check accuracy of own work.
• preparing entry and amendment EDI files and importing EDI result files.
• advising exam boards of exam entries, registrations and amendments if not submitted by EDI.
• identify students with timetable clashes and organise exam arrangements.
• organise exam invigilators, ensuring appropriate induction and training given, assist with preparation and delivery of invigilation training.
• organise invigilation allocations and bookings, check and authorise timely invigilator pay claims.
• organise room allocations and bookings for exams through MIS, work with Estates for room/desk set up.
• planning and preparing for exam days, collating question papers, secure downloads from boards, seating plans, registers and desk cards for invigilators.
• helping with a multitude of tasks on actual exam days, dealing with issues quickly that arise.
• organising secure logins for students using PCs for exams, able to deal with IT related issues during exam.
• give guidance to teachers and invigilators with controlled assessments requiring different supervision controls ie BTEC set tasks.
• assist with reporting centre marks or uploading students work for controlled assessments to boards if not carried out by teachers.
• despatching items to the exam boards, accurate checks against registers and scripts and sent on time.
• assisting with requests for Special Considerations, make applications to boards on time and monitor acceptance.
• manual recording or importing results information to UNIT-e.
• assisting with the collation and distribution of examination results and grade boundaries.
• dealing with Post-Results Services and queries from students and teaching staff.
• assisting with the checking, collation and despatch of certificates.
• High level of communicating by email or telephone with and advising students, parents, other staff at all levels, exam boards and a large number of invigilators on exam and test entries, scheduled exams, results, queries and appeals.
• Working as part of the team to provide in person ‘front desk’ service to all of the above.
• Prioritising the safeguarding of all students and participating in training on safeguarding matters.
• Contributing to the elimination of unlawful discrimination, harassment and victimisation; advancing equality of opportunity and fostering good relations between people who share a protected characteristic and those who do not.
• Carry out other duties as may be reasonably directed by the Examinations Manager or Principal.
  More details and information on how to apply are available on our website. If you require further assistance please phone the Personnel Department on 01962 857557 or email jobs@psc.ac.uk quoting the reference number.

We are dedicated to safeguarding the students in our care. To that end, a Disclosure and Barring Service enhanced disclosure will be required in the event of an individual being offered a position within our College. Our staff undertake regular safeguarding and Prevent training and are subject to ongoing safeguarding scrutiny.

• Job Description