Exec Admin - Associate at Morgan Stanley

Glasgow, Scotland, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Outlook, Word, Excel, PowerPoint, Microsoft Teams, Zoom, Data Analysis, Project Management, Meeting Management, Diary Management, Communication, Time Management, Attention to Detail, Adaptability, Collaboration

Industry

Financial Services

Description

Engagement with Senior Stakeholders: Locally, regionally & globally, including partnership with peers across locations as required Travel & Expenses: Co-ordinating and booking all travel, including flights, hotels, taxis etc. within the Firmwide Expense Policy. Closing out travel by processing expenses in a timely manner within Firmwide policy. Ensuring itineraries are organised in advance of business trips, along with any visas and country specific information/policies, as relevant. Meeting & Diary Management: Relevant for Senior Stakeholders in location including logistics such as booking conference calls, meeting rooms, catering and Multimedia, while being cognizant of time zones & other demands. Potential to be admin support in terms of meeting minutes as required. Project Activity & Support: Frequent local / regional / global events requiring support to execute e.g. coordination of diaries, meeting rooms, scheduling, catering & general logistics Data Analysis & Insight: Multiple opportunities to be involved with managing data / financials / systems to support the CAO [Chief Administration Officer] & Glasgow Tech Head & Glasgow Tech Division with their strategic & operational challenges Senior Internal and External Visitors: Liaison with fellow colleagues in advance of visitors in terms of diaries & events & producing schedules to accommodate competing demands on their time Key point of contact: For any queries from Glasgow Tech community & other Divisions, manage politely Space Management: Managing space/desk moves for teams, including comms & engagement activity associated with this New Starters: Supporting with new starters across the Glasgow Tech Division & working with relevant teams & managers as required Maintaining Team Documents / Procedures: Ensuring handover notes are kept live & documents stored in line with process Team Collaboration: Ability to get involved in ad hoc activities to support team members & stakeholders as required Strong working knowledge of all Microsoft Office applications, including Outlook, Word, Excel and PowerPoint skills & modern collaboration tools e.g. Microsoft Teams, Zoom, in addition to evolving collaboration technologies e.g. CoPilot Approachable, confident & friendly but professional personality; able to liaise with people at all levels Able to remain calm under pressure & manage last minute changes and/or high volume & complexity effectively & efficiently Pro-active, 'can do' approach, able to use own initiative and judgment with understanding of need for confidentiality Attention to detail while also able to see bigger picture of activity Able to accommodate & proactively manage & communicate last minute changes while ensuring effective communication Adaptable to new ways of working given constant evolution of technology & systems Organised, flexible, tenacious & capable of multi-tasking to meet deadlines Articulate; an effective communicator with clear and concise written and verbal communication skills Excellent time management & prioritisation skills while being able to work as part of a broader team Resilience - able to work through demanding tasks and learn, grow stronger and capable to overcome hard things in the future. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks. Flexible work statement Interested in flexible working opportunities? Speak to our recruitment team to find out more. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

Responsibilities

The role involves engaging with senior stakeholders and managing travel arrangements, including booking and processing expenses. Additionally, it includes meeting and diary management, project support, and data analysis to assist senior management.