Execution Assistant at LOUIS DREYFUS COMPANY ASIA PTE LTD

Kampala, Arua, Uganda -

Full Time

Start Date

Immediate

Expiry Date

19 Jul, 26

Salary

0.0

Posted On

20 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics management, Export operations, Supply chain management, Trade documentation, Incoterms, Regulatory compliance, Cost control, Stakeholder management, Data analysis, Inventory reconciliation, Vendor management, Contract execution, Risk management, Problem solving, Communication, Numerical precision

Industry

Food and Beverage Manufacturing

Description

Company Description Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally. Job Description The Execution Supervisor supports the Execution Manager in ensuring flawless, timely, and compliant execution of all logistics, documentation, shipment, and operational processes across local, import, and export flows. The role provides direct oversight of daily execution activities, coordinates with internal and external stakeholders, ensures accuracy of documentation and systems, and takes responsibility for managing operational tasks delegated by the Execution Manager. The Execution Supervisor acts as the primary support and continuity lead in the manager’s absence. 1. Shipment & Operational Management Oversee end‑to‑end execution of shipments (local, export, import), including planning, bookings, container positioning, customs processes, and delivery to ensure timely and cost‑effective movement of goods. Monitor the daily shipment pipeline, anticipate operational risks, and resolve bottlenecks escalated from the Execution Assistant. Support the Execution Manager by taking over or co‑leading internal and external operational meetings (with transporters, shipping agents, surveyors, port authorities) to ensure continuity of communication, decisions, and follow‑up actions. Provide coordination and operational oversight to ensure uninterrupted shipment flow. Support review and tracking of logistics KPIs, transit time performance, and operational efficiency.. 2. Documentation & Regulatory Compliance Ensure accuracy, completeness, and compliance of shipping documentation (B/L, COO, Phytosanitary certificates, EFRIS documents, packing lists, sustainability documentation). Support regulatory compliance with MAAIF, URA, port authorities, customs, and international trade standards. Supervise timely execution of inspections, approvals, and customs procedures. Maintain proper document control, filing, and audit-ready records.. 3. Cost Control & Financial Accuracy Track operational costs (transport, handling, inspections, shipping charges) to avoid overruns and ensure alignment with negotiated or contracted rates. Review and verify logistics invoices prior to submission for approval. Support reconciliation of freight, inspection, and third‑party payments. Provide early escalation on cost variances and recommend corrective measures 4. System Updates & Stock Movement Ensure all stock movements, splits, transfers, and reconciliations are accurately updated in internal systems (CRM, logistics platforms, MDM). Validate data before monthly and quarterly reporting cycles. Investigate and help resolve discrepancies between physical and system stock. Support preparation or enhancement of execution dashboards and performance reports.. 5. Third‑Party Service Provider & Vendor Management Coordinate freight forwarders, shipping agents, transporters, surveyors, and inspection agencies to ensure service quality and compliance with contracts. Monitor performance, turnaround times, and quality of service delivery. Support dispute resolution and ensure accurate processing of payment claims and call‑backs. Provide structured feedback to the Execution Manager for vendor performance reviews.. 6. Commercial Contract Execution Support Interpret and apply contract terms (Incoterms, vessel requirements, load obligations, laytime, documentation instructions). Prepare and verify commercial and proforma invoices up to FOB level. Support contract allocation and alignment of commercial documents with contract and financial requirements. Follow up on receivables and required documentation to complete transactions. 7. Stakeholder Coordination & Governance Act as the operational link between commercial, finance, quality, industry, and external partners. Communicate shipment updates, risks, and operational decisions clearly and promptly. Ensure compliance with the company Code of Conduct, internal controls, audit standards, and legal requirements. Represent the Execution function in meetings when delegated by the Execution Manager. Key Aspects: Complexity of Problems: Handles operational challenges involving multi‑party coordination, compliance, and system discrepancies. Requires balancing speed, cost, regulations, and service reliability. Thinking Latitude: Operates within established procedures but expected to propose improvements and make proactive decisions to prevent delays. Frequently anticipates risks and develops practical solutions. Decision-Making: Independent decision-making on day‑to‑day operational adjustments and prioritization. Recommends actions on cost, process improvements, and vendor performance. Strategic and high‑impact decisions remain with the Execution Manager Core Attributes: Ability to work under pressure and meet strict deadlines. Eagerness to learn and adapt to evolving systems and regulations. Proactivity in anticipating and preventing problems before they escalate. Strong prioritization skills to handle multiple tasks simultaneously. Staff: Reports to: Execution Manager Supervises: Execution Assistant Coordinates with: Commercial, Finance, Quality, Industry teams, and external logistics partners. Other: Clear and timely communication with all stakeholders involved in coffee exports is essential to avoid delays and compliance risks. Interactions/ interface: The Execution Assistant role requires frequent and multi-level interactions across internal teams and external stakeholders to ensure smooth execution of operations. Internal Interfaces: Commercial Team: Coordinate on contract execution, shipment schedules, and pricing details. Finance Team: Align on invoice validation, payment reconciliation, Efris invoicing and insurance claims. Execution Manager & Regional Execution Team: Report progress, resolve operational issues, and ensure compliance with global standards. IT / Systems Team: Collaborate on system updates and troubleshooting discrepancies. External Interfaces: Transporters & Shipping Agents: Manage freight bookings, track shipments, and resolve logistical challenges. Inspection Agencies: Schedule and approve inspections for prepared lots. Government Authorities (MAAIF, URA, UNBS): Ensure regulatory compliance, EFRIS management, and timely registration of commodities. Insurance Providers: Follow up on coverage and claims for stock in assets. Complexity of Relationships: High level of coordination required across multiple departments and third parties. Balancing compliance, timelines, and cost efficiency while maintaining strong stakeholder relationships. Requires proactive communication and problem-solving to manage unexpected operational challenges. Qualifications Education Bachelor’s degree in business administration, Supply Chain, Logistics, International Trade, or related field.. Familiarity with Ugandan regulatory requirements, international trade documentation .and Incoterm Experience 7+ years in execution, logistics, export operations, supply chain, or commodity trading. Experience in agribusiness or East African commodity operations is an added advantage. Strong knowledge of trade documentation, Incoterms, and regulatory processes. KEY COMPETENCIES & SOFT SKILLS Strong coordination, communication, and stakeholder management. High accuracy, numerical and documentation precision. Excellent organizational, analytical, and problem‑solving abilities. Ability to work under pressure and manage multiple deadlines. Proactive, risk‑aware, and adaptable. Team-oriented with the ability to guide the Execution Assistant. Team player with eagerness to learn and adapt. Additional Information Work environment and Additional information Fast-paced and dynamic: Managing multiple tasks under strict timelines. Collaborative: Close interaction with commercial, finance, and logistics teams, plus external partners. Detail-oriented: Accuracy in documentation and system updates is critical. Hybrid setting: Office-based in Kampala with occasional field visits. Compliance-driven: Adherence to company policies, local regulations, and international trade standards. Diversity & Inclusion LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion. LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply. Sustainability Sustainable value is at the heart of our purpose as a company. We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us What We Offer We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world. Our Benefits Competitive salary and benefits Hybrid work available (not applicable to all roles) Pension contributions Access to Training and Development Access to Concierge Partnerships Meals for some employees in the assets Transport for employees in the asset facilities Private Medical Insurance 21 Days leave Life Insurance Years of Work Experience: 5 - 8

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Responsibilities

The Execution Supervisor oversees end-to-end shipment logistics, documentation compliance, and operational workflows to ensure timely and cost-effective movement of goods. They also manage third-party service providers, maintain system data accuracy, and support the Execution Manager in daily operational oversight.