ABOUT US:

We are a dynamic and mission-driven medical office committed to delivering exceptional patient care and operational excellence. As we continue to grow, we’re seeking a highly organized and proactive Executive Administrative Assistant to support leadership and oversee key HR and payroll functions.

POSITION SUMMARY:

The Executive Administrative Assistant will serve as a critical support to senior management, ensuring smooth day-to-day operations with a strong emphasis on human resources and payroll administration. This role requires discretion, attention to detail, and a deep understanding of California labor laws and healthcare compliance standards.

QUALIFICATIONS:

• Minimum 3 years of experience in executive administration, HR, or payroll
• Strong knowledge of California employment law and payroll practices
• Excellent written and verbal communication skills
• Bilingual (English/Spanish) preferred
• Ability to handle sensitive information with confidentiality and professionalism

• Provide high-level administrative support to executive leadership
• Manage employee onboarding, offboarding, and personnel file maintenance
• Process biweekly payroll and ensure accurate timekeeping records
• Maintain compliance with HIPAA, labor law, and internal HR policies
• Draft and update HR documents, job descriptions, and internal memos
• Coordinate benefits enrollment and respond to employee inquiries
• Assist with scheduling, meeting preparation, and confidential correspondence
• Support audits and reporting related to HR and payroll functions