Executive - Administration - Rail & Inland Terminals - Powarkheda at We One

, , India -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

0.0

Posted On

02 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Communication, Problem-Solving, Analytical Skills, Interpersonal Skills, Vendor Management, Logistics Management, Data Management, Facilities Management, Procurement, Guest Management, Project Management, Critical Thinking, Stakeholder Management, Adaptability

Industry

Professional Services

Description

Position name - Executive – Administration Department - HR Admin Location - Powarkheda, Madhya Pradesh Job Purpose - The executive administrator acts as a trusted partner to the executive team, facilitating efficient communication, managing administrative tasks, and ensuring the smooth operation of the executive office. Responsibilities - • Maintaining and validating Debit record of electricity consumption, Carpenter, Plumbing services at Township. • Sharing Debit inputs of electricity consumption to HR team for payroll inputs • Monthly data for Adani Water supply consumption at Terminal and PFT and Garbage tractor trips. • Allocation of vehicles and maintaining daily log sheet for all shifts. • Monthly COCP connection usage data for processing payment. • Daily courier service Management at both PFT and Terminal both inward and outward and maintaining records. • Toolbox meeting of all for Admin contractors. • End to end logistic arrangements for all events. • Payment follows up with procurement team on daily basios for pending vendor payments. • Stationary requirement from function, indenting and distribution. • Maintaining township allotment records. • Aligning vendors for AMC • Fortnightly Coordinating vendor for pest control at Terminal and PFT. • Raising PRs for monthly admin procurement activities. • Procurement of pantry material from local vendors. • Oversee facilities services and maintenance. • Make sure the vendor contracts related to Administration are in place. • Repair & Maintenance activities of Offices. • Guest Management. • Processing of Vendors Monthly invoices. • Vendor management. • Canteen Management. • Vehicle Management Qualifications & competencies - • Bachelor's degree in business administration, Information Technology, or a related field. • Proven experience as a Business Analyst or in a similar role. • Strong analytical, problem-solving, and critical-thinking skills. • Excellent communication and interpersonal skills. • Familiarity with project management methodologies. • Knowledge of business analysis tools and techniques. • Stakeholder management. • Adaptability and ability to work in a dynamic environment.

Responsibilities

The executive administrator is responsible for managing administrative tasks, facilitating communication, and ensuring smooth operations within the executive office. Key tasks include maintaining records, managing vendor relationships, and overseeing logistics for events.