Executive Administrative Assistant 2 at Aston Carter

Kirkland, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Feb, 26

Salary

38.0

Posted On

08 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Project Management, Communication Skills, Multitasking, Customer Service, Time Management, Confidentiality, Event Planning, Expense Processing, Onboarding, Offboarding, Space Management, Report Creation, Equipment Purchasing, Policy Troubleshooting

Industry

Staffing and Recruiting

Description

Job Title: Executive Administrative Assistant Job Description This role involves supporting two leaders and 43 team members by managing calendars, scheduling meetings, supporting offsite and morale events, processing expense reports, and handling special projects. The position offers opportunities for professional development and learning within a dynamic and collaborative work environment. Responsibilities Manage and organize calendars with attention to accuracy, timeliness, conflict resolution, and alignment to leaders' priorities. Facilitate travel and expenses for leaders as needed. Collaborate with team admins and business managers to set priorities and ensure preparedness. Partner with peers across the organization to execute a smooth operating model. Plan and support large-scale events including all-hands meetings and morale events. Oversee space management and team moves. Manage distribution and security groups. Create and manage reports, such as headcount reports, as needed. Handle employee onboarding and offboarding processes. Purchase equipment, services, and supplies, and process invoices. Answer policy questions and help troubleshoot issues. Essential Skills Minimum 4 years of experience supporting senior leaders or executives. Minimum 4 years of experience with Outlook calendaring and scheduling. Minimum 4 years of project management experience. Excellent verbal and written communication skills. Strong multitasking and customer service abilities. Ability to work independently, manage time effectively, and maintain confidentiality. Additional Skills & Qualifications High school diploma or GED required. 2-4 years' experience in administrative support roles. Previous experience within the organization is a plus, especially with internal applications and the Microsoft Office suite. Work Environment This is an onsite position requiring presence in a large, fast-paced professional office setting five days a week. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $32.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Redmond,WA. Application Deadline This position is anticipated to close on Nov 21, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Executive Administrative Assistant will manage calendars, schedule meetings, and support offsite and morale events for two leaders and 43 team members. Additional responsibilities include processing expense reports and handling special projects.