Executive Administrative Assistant at Aston Carter

Kirkland, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

47.0

Posted On

13 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendaring, Travel Management, Team Support, Process Improvement, Customer Service, Confidentiality, Excel Proficiency, Logistics Coordination, Stakeholder Management, Project Execution, Adaptability, Professionalism, Tact, Availability, Responsiveness

Industry

Staffing and Recruiting

Description

This role offers an opportunity to join a dynamic executive office team, supporting high-level executives in a fast-paced environment. The position is initially onsite with the potential to transition to a hybrid schedule after the initial ramp-up period. Responsibilities Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup and adapting to shifting needs and timelines. Manage calendar support for the Chief of Staff, including scheduling across multiple time zones and balancing urgent requests with long-term planning. Coordinate and oversee executive office logistics, including procurement of supplies and facilities-related requests, ensuring smooth operations. Support and execute special assignments and ad-hoc projects with limited guidance and tight deadlines. Provide onsite support during core business hours, maintaining high levels of availability and responsiveness. Identify and implement process improvements to increase team efficiency and optimize resource use. Build and maintain strong working relationships with stakeholders, demonstrating professionalism and tact. Embody a proactive, customer service mindset while maintaining confidentiality and discretion. Essential Skills Minimum 5 years of experience with executive support, including calendaring, travel, and team support. Minimum 2 years of experience supporting an executive at the C-level. Minimum 3 years of experience working in the enterprise tech industry. Intermediate proficiency in Excel, including experience with pivot tables. Additional Skills & Qualifications Experience in a confidential environment or managing confidential communications is preferred. Previous experience in HR or navigating confidential information is a plus. Experience working in an executive office, especially for CVP, CTO, or President, is advantageous. Work Environment The role is based in Redmond, WA, and requires onsite presence at building 43. The position starts as fully onsite, with potential to transition to a hybrid model with 3-4 days onsite and 1-2 days remote per week. Core business hours are Monday to Friday, with standard hours and occasional overtime. The work environment is dynamic, requiring flexibility and a fast-paced approach. Job Type & Location This is a Contract position based out of Redmond, WA. Pay and Benefits The pay range for this position is $43.00 - $47.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Redmond,WA. Application Deadline This position is anticipated to close on Nov 26, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Executive Administrative Assistant will provide operational support to the Executive Office team and manage the calendar for the Chief of Staff. This role requires coordination of logistics and execution of special assignments in a fast-paced environment.