EXECUTIVE ADMINISTRATIVE ASSISTANT

AtkinsRéalis is one of Canada’s largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.
Location – Mississauga, ON

Reporting to C-Suite Executive. Under minimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative duties ensuring smooth and successful operation of the office. Thorough knowledge of company and/or project policies and procedures essential. Work/interact with all levels of management and staff – both internally and externally and customers/clients.

Essential functions and responsibilities:

• Under minimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding executive administrative support duties ensuring smooth and successful operation of the office.
• Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities and objectives are met.
• Monitor executive’s email to provide information and obtain relevant material, without prompting and to act upon any foreseeable events/conflicts. High discretion and good judgement used to anticipate, prepare for and respond to unexpected events and changes in direction.
• Using integrity, confidentiality and diplomacy; work/interact with all levels of management and staff – both internally and externally as well as government representatives, and customers/clients.
• Discreetly handle confidential corporate, government and personnel documents and information. *Advanced clearance required for certain levels of access.
• Monitor incoming approval requests. Determine if further back-up, signatures, etc. are required and determine what may be forwarded to delegates (when applicable).
• Manage complex and conflicting schedules, internal/external – using cooperation, prioritization, foresight and decision-making skills.
• Coordinate material or enter/provide input into weekly/monthly/annual reports: corporate, strategic, financial or project.
• Coordinate travel arrangements: provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), obtain Visas.
• Prepare and review expense reports ensuring accuracy and compliance to corporate policies, procedures and code of ethics.
• Provide accurate reports on a timely basis, maintaining consistency in project documentation for format and content, including editing and proofreading documents.
• Respond appropriately to inquiries and make decisions when necessary.
• Undertake special assignments as required.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.