Executive Administrative Assistant at Avery Dennison

Mentor, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

105000.0

Posted On

05 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Time Management, Project Management, Communication Skills, Analytical Skills, Attention to Detail, Google Workspace, Microsoft Office Suite, Travel Coordination, Financial Oversight, Organizational Skills, Confidentiality, Leadership, Cross-Functional Communication, M&A Activities, Report Coordination

Industry

Packaging and Containers Manufacturing

Description

Company Description Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. We design and develop labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and offerings that enhance branded packaging and carry or display information that improves the customer experience. Serving industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Our reported sales in 2024 were $8.8 billion. Learn more at www.averydennison.com. At Avery Dennison, some of the great benefits we provide are: Health & wellness benefits starting on day 1 of employment Paid parental leave 401K eligibility Tuition reimbursement Employee Assistance Program eligibility / Health Advocate Paid vacation and paid holidays Job Description We are looking for an experienced, high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers, the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion, proactive leadership, and the ability to manage complex, global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success, this is your opportunity to shine. Key Responsibilities We are looking for someone to drive, own, and execute the following critical business functions: Executive Time & Focus Management: Proactively manage and strategically prioritize complex, global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs. Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings, conferences, and complex global travel. This includes detailed itinerary planning, booking, and managing all related logistics and support across all departments. Financial & Operational Oversight: Manage, track, and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders. High-Stakes Business Support: VP Performance Polymers: Provide confidential support related to M&A activities, product trials, and high-profile industry conferences. VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes. Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders This role will work a hybrid schedule, working 3 days/week from our Corporate HQ building in Mentor, OH. #LI-Hybrid Qualifications A minimum of 10+ years’ of dedicated administrative experience, including at least 5 years supporting C-level or Senior Executive Leadership. High School Diploma or equivalent. Bachelor’s degree or related higher education preferred. Proven experience operating within a large, international corporation, adept at coordinating global travel and meetings across multiple time zones. Expert command of Google Workspace (e.g., Gmail, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency. Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs. Expert-level written and oral communication skills. Exceptional time-management and project management skills and organizational skills. Strong analytical skills and rigorous attention to detail. Additional Information The salary range for this position is $80,000 - $105,000 / year. The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range, and in some circumstances may be above or below the range, based on various factors including but not limited to a candidate’s relevant skills, experience, education and training, and location, as well as the job scope and complexity, responsibilities, and regular and/or necessary travel required for the position, which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time, subject to applicable law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines. Reasonable Accommodations Notice If you require accommodations to view or apply for a job, alternative methods are available to submit an application. Please contact (440) 534-6000 or [email protected] to discuss reasonable accommodations.

Responsibilities

The Executive Administrative Assistant will manage complex calendars, coordinate global travel, and oversee financial processes for three Vice Presidents. This role also involves providing high-stakes business support and acting as a communication bridge within the organization.