OVERVIEW

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a proactive approach to problem-solving, and the ability to manage multiple tasks efficiently. This role is essential for ensuring smooth operations within the office and facilitating effective communication across departments.

EXPERIENCE

• Proven experience as an Executive Administrative Assistant or in a similar administrative role is required.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience in calendar management using Microsoft Outlook Calendar or similar tools is essential.
• Familiarity with DocuSign for document signing processes is preferred.
• Previous personal assistant experience is a plus, showcasing your ability to handle confidential information discreetly.
• Excellent typing skills with attention to detail for accurate data entry and documentation.
• A background in office management or front desk operations will be advantageous. We invite qualified candidates who are eager to contribute to our dynamic team while enhancing their professional skills in a supportive environment.
  Job Type: Part-time
  Pay: $20.00 - $25.00 per hour
  Expected hours: 25 – 35 per week
  Work Location: In perso

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and coordination for company functions and meetings.
• Maintain office management tasks, including filing, data entry, and clerical duties.
• Handle bookkeeping tasks using QuickBooks and assist with financial reporting as needed.
• Demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and management.
• Manage multi-line phone systems with professionalism and excellent phone etiquette.
• Conduct proofreading and transcription of documents to ensure accuracy and clarity.
• Support project coordination efforts by tracking deadlines and deliverables.
• Provide customer service support by addressing inquiries and resolving issues promptly.
• Maintain organized filing systems for easy access to important documents.