DID YOU KNOW?

The Bank of Canada has established an alternate location for Bank operations in downtown Calgary, with over 100 employees. This position will be located at the Calgary Operational Site (COS) and will involve working closely with colleagues located at Head Office as well as those in other departments in Calgary.

WHAT YOU NEED TO SUCCEED

• Seeking to contribute to the goals and the overall success of the team
• Taking initiative to organize work and suggest potential areas for improvement
• innovative problem solver who is open-minded, adaptable, and proactively works to overcome obstacles that may arise
• Writing clearly and grammatically correct short documents (eg emails, letters, procedures) and can convey straightforward messages with tact
• Anticipating and adapting to different clients’ needs, ask for clarification when required, attention to detail and quality of work
• Good knowledge of Microsoft including Outlook, Word, Excel, PowerPoint, Sharepoint
• Strong knowledge of office procedures and related policies
• Able to follow processes and procedures surrounding protected and confidential documents and information
• Ability to juggle competing demands by prioritizing, re-negotiating deadlines when applicable while ensuring quality
  NOTE - Onsite presence required. 3 Days per week.

YOUR EDUCATION AND EXPERIENCE

The position requires a degree or certificate in office administration with at least 3 years of experience or an equivalent combination of education and experience may be considered.

WHAT YOU NEED TO KNOW

• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Reliability
• Relocation assistance may be provided, if required
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

TAKE A CENTRAL ROLE

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.
Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.
With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada’s top employers: Working Here - Bank of Canada
Find out more about the next steps in our Recruitment process.

WHAT YOU WILL DO

You play a vital role at COS, providing support and assistance to the Senior Director, COS and fiscal policy and you are responsible for the daily administration of the office. As the first point of contact for employees, stakeholders and visitors, you serve as the welcoming face of the organisation

Specifically, you will:

• Provide administrative support to the Senior Director, COS and fiscal policy, prioritize and manage her inbox and calendar, schedule and control appointments, coordinate with various leaders and other EAAs
• Assisting the Senior Director by tracking deliverables and due dates, adding reminders or blocking time in calendar to complete, bringing items up during regular touch base meetings
• Coordinate travel arrangements and prepare expense claims for approval
• Support meetings by planning with caterers to provide refreshments to attendees
• Assist with onboarding new team members as well as temporary work arrangements of HO staff at COS (and vice versa)
• Take initiative to enhance the efficiency and effectiveness of the office by proposing improvements, writing procedures, and reformatting and converting documents
• Maintaining and update the COS filing systems and order necessary stationery supplies
• You will be the back up for COS Team Lead, Office Management as required during absences