Executive Administrative Assistant at Benevolent Family Services LLC

Hampton, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

0.0

Posted On

20 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Microsoft Office, Communication Skills, Research Skills, Problem-Solving Skills, Confidentiality, Multitasking, Goal-Driven, Detail-Oriented, Proactive, Administrative Support, Project Coordination, Workflow Improvement, Document Management, Event Support

Industry

Mental Health Care

Description

Executive Administrative Coordinator Reports To: CEO & COO Location: Benevolent Family Services Position Description The Executive & Administrative Coordinator provides direct support to executive leadership while maintaining essential administrative operations. This role requires a highly organized, goal-driven professional who can manage schedules, coordinate tasks, organize documentation, conduct research, and anticipate needs before they arise. This position improves daily workflow, communication, and operational efficiency across the organization. Key Responsibilities Executive Support Manage calendars, schedule meetings, and prepare daily briefings for the CEO/COO. Track deadlines, commitments, and action items to ensure timely follow-up. Draft and organize documents, presentations, and communications. Conduct research and provide summaries or recommendations as assigned. Maintain strict confidentiality at all times. Administrative Operations Maintain organized filing systems, digital documentation, and office records. Handle calls, emails, and correspondence professionally and efficiently. Assist with intake/referral tracking and upload/monitor authorizations. Coordinate transportation schedules, office supplies, and workspace organization. Prepare meeting minutes, distribute follow-up tasks, and support company events. Project & Workflow Coordination Assist leaders and department heads with operational tasks and projects. Identify issues early and propose solutions to prevent disruptions. Support credentialing, compliance tracking, and document accuracy. Help streamline processes and improve organizational systems. Qualifications Associate’s or Bachelor’s degree preferred. Minimum 3 years of experience in administrative or executive support roles. Strong organizational and time-management skills. Proficiency with Microsoft Office, digital organization, and communication tools. Excellent written and verbal communication skills. Ability to multitask, prioritize, and anticipate needs in a fast-paced environment. Key Competencies Highly organized and detail-oriented Proactive and forward-thinking Strong research and problem-solving skills Motivated and goal-driven Professional and dependable

Responsibilities

The Executive Administrative Coordinator provides direct support to executive leadership while maintaining essential administrative operations. This role includes managing schedules, coordinating tasks, organizing documentation, and improving operational efficiency across the organization.