Executive Administrative Assistant at Calvary Chapel Fort Lauderdale

Fort Lauderdale, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Calendar management, Budgeting, Expense reporting, Event planning, Communication, Time management, Google Suite, Microsoft Suite, Ministry Platform, Asana, Confidentiality, Diplomacy, Leadership, Hospitality, Problem solving

Industry

Religious Institutions

Description

JOB TITLE: Executive Administrative Assistant DEPARTMENT: Executive Leadership Office REPORTS TO: Chief of Staff STATUS: Non-Exempt HOURS: Full Time (40) LOCATION: Fort Lauderdale ___________________________________________________________________________________ At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it’s who we are. Your passion: You must be highly administrative with a passion to reach our community and change our world for Jesus through faithfully serving in the Executive Leadership Office. You’ll do this by supporting our organization, our leaders, and the priorities of the Lead Pastor, Lead Pastor’s wife, and Chief of Staff. As the Executive Administrative Assistant, you must love hospitality, serving others, have proven organizational skills, be trustworthy, and possess Spirit-led discernment. You are: * Convinced that a relationship with Jesus changes everything in a person’s life * Committed to keeping your family as your first ministry * Dedicated in your personal study of God’s Word * Consistently placing a high priority on worship and your personal prayer life * An excellent and generous steward of your personal finances * Obedient to God to take a Sabbath and make space for soul-keeping * Deeply compassionate towards people who are in need or hurting * Excited about global missions and local outreach – you want to change the world * A part of a healthy friendship community and accountability circle * Willing to give up personal pleasures and freedoms in order to live a life above reproach, that is aligned with our Leadership Covenant You will: * Provide high-level administrative, operational, and ministry support to the Lead Pastor, Lead Pastor’s wife, and Chief of Staff * Demonstrate professionalism, initiative, sound judgment, and discretion while working independently in a fast-paced executive environment * Design, implement, and manage effective systems and workflows that support a thriving Executive Leadership Office * Manage calendars, schedules, communication, and priorities to maximize executive effectiveness * Prepare and oversee budgets, expense reports, invoices, projects, and related administrative processes * Serve as a trusted liaison between executive leadership, staff, board members, congregants, and external partners * Coordinate the work of the Lead Crew, fostering collaboration, efficiency, and excellence * Partner with service teams (Events, Catering, etc.) to ensure events and initiatives are well-resourced and executed with excellence * Plan, organize, and prepare for special events including seminars, trainings, and leadership gatherings * Identify challenges proactively and develop thoughtful, effective solutions * Maintain strict confidentiality and protect sensitive information with integrity and wisdom * Perform other duties as assigned by the Lead Pastor, Lead Pastor’s wife, and Chief of Staff You have: * Spiritual maturity -- with spiritual gifts of administration, discernment, leadership, service, exhortation, and hospitality * Discretion and confidentiality - makes recommendations on behalf of those you serve * 2 - 5 years of proven ministry leadership experience * A high level of initiative, conscientiousness, and ability to work with minimal supervision * Proficiency in Google Suite, Microsoft Suite, Ministry Platform, Asana, etc. * Outstanding interpersonal and communication skills (written and verbal) * Excellent time-management skills and ability to multitask and prioritize work; Attention to details * The ability to deal diplomatically with a wide range of personalities * Competency in event planning, execution, and evaluation * Sound spiritual leadership as outlined in I Timothy 3; Titus 2 & 3 * Fruit of the Holy Spirit on display in your life What you are required to know: * We are an EEO employer * You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs. * This is a full-time (40 hours/week) position * You may have to work evenings and/or weekends to assist with special events or emergencies

Responsibilities

Provide high-level administrative, operational, and ministry support to the executive leadership team. Manage calendars, budgets, and workflows while serving as a liaison between staff, board members, and external partners.