Executive Administrative Assistant at Defense Holdings, Inc.

Manassas Park, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Presentation Preparation, Report Preparation, Correspondence Management, Communication Screening, Office Operations Coordination, Meeting Logistics, Documentation, Event Planning, Record Keeping, Administrative Reporting, Cross-Functional Coordination, Time Management, Discretion

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid (US) Employment Type: Full-Time Department: Administration Reports To: Executive Leadership / Office Manager Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking a proactive and highly organized Executive Administrative Assistant to provide comprehensive support to senior leadership. The ideal candidate will manage calendars, correspondence, reports, and office operations to ensure executives can focus on strategic priorities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key ResponsibilitiesExecutive Support Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare presentations, reports, and correspondence for leadership. Screen and prioritize communications to ensure timely responses. Office & Administrative Coordination Coordinate office operations including supplies, meeting logistics, and documentation. Support internal communications and document management. Assist with event planning and executive team initiatives. Reporting & Documentation Maintain organized records of executive activities and office documents. Generate administrative reports and performance tracking as needed. Assist leadership with documentation for projects and initiatives. Cross-Functional Coordination Work with internal teams to support executive initiatives and decision-making. Facilitate communication and collaboration across departments. Required Qualifications Bachelor’s degree in Business Administration, Office Management, or related field. 3–5 years of executive administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, communication, and time management skills. Ability to manage confidential information with discretion. Preferred Qualifications Experience supporting leadership in government contracting or defense environments. Familiarity with office operations and executive reporting systems. Experience managing cross-functional administrative projects. Core Competencies Integrity & Confidentiality Attention to Detail Analytical Thinking Interpersonal Communication Organizational Skills Adaptability & Initiative Work Environment Professional office environment (or hybrid/remote if applicable). May require occasional travel. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The Executive Administrative Assistant will provide comprehensive support to senior leadership by managing calendars, scheduling meetings, coordinating travel, and preparing essential documents like presentations and reports. This role also involves coordinating general office operations, screening communications, and supporting executive team initiatives.