Executive Administrative Assistant at Ecogistics

Moline, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

90000.0

Posted On

04 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Active Listening, Google Suite, MS Office, Proofreading, Attention To Detail, Organization, Multi-tasking, Verbal Communication, Written Communication, Self-directed, Decisiveness, Flexibility, Teamwork, Proactive Thinking

Industry

Truck Transportation

Description

Description Reporting to the President & CEO, this position works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires knowledge of the business, its policies and procedures. Includes responsibility for executive office management as appropriate. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Provides a wide range of complex office administration and support to the executive team. 2. Prepares communications, presentations, spreadsheets and contracts. 3. Maintains expenditures, code expenses and prepares financial reports. 4. Reviews, assesses, routes, answers and monitors action items and correspondence. 5. Manages calendars, arranges meetings, books appointments for President & CEO, schedules and directs work of contracted service providers. 6. Coordinates office events and conferences with the help of the Employee Engagement Committee. 7. Purchases and maintains inventory of office supplies. 8. Creates and maintains filing systems for the office and executive team. 9. Answers and routes phone calls, mail, and e-mail for the executive team. 10. Runs errands in support of the executive team and office. 11. Contributes to goal achievement by accomplishing related duties as required. 12. Administers credentials and assists with onboarding of new employees 13. Assists with office layout planning and office/workstation moves, and with managing and maintaining office IT infrastructure. 14. Attends weekly executive team meetings as needed. 15. Meets or exceeds goals for expected behaviors. Maintain a respectful, positive working relationship with all other company employees to foster and promote a cooperative and harmonious working climate that will be conducive to maximum employee morale, productivity, efficiency, and effectiveness. 16. Thrives in a high-paced, and at times, demanding environment. 17. Maintains reliable attendance according to schedule and policy. 18. Coordinates and attends community outreach events (i.e. Harvest Fest, QC Marathon Kickoff, etc). Requirements 1. Active listening. 2. Proficient with Google suite, MS Office products, and proofreading. 3. Attention to detail and highly organized. 4. Multi-tasking and able to prioritize work. 5. Verbal and written communication proficiency. 6. Self-directed with high levels of initiative 7. Decisiveness. 8. Flexibility. 9. Teamwork orientation. 10. Ability to follow through on all tasks 11. Proactive thinking. SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities. WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position, 7 a.m. – 4 p.m. with office hours of operation Monday through Friday, 6:00 a.m. to 5 p.m. TRAVEL Less than 5% travel is expected for this position. REQUIRED EDUCATION AND EXPERIENCE High school diploma. PREFERRED EDUCATION AND EXPERIENCE Associates Degree or Bachelor's Degree. Experience in transportation or logistics industry. EEO STATEMENT Ecogistics provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Ecogistics complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Ecogistics expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of Ecogistics employees to perform their expected job duties is absolutely not tolerated. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Pay Transparency: This compensation range is provided as a reasonable estimate of the current starting salary range for this role across all locations. The salary information represents the job level minimum and the job level maximum. The salary range for this position is $60,000--$90,000 per year. Actual starting pay would be determined by experience relative to the job, market level, pay at the location for this job, education, and other job-related factors permitted by law. These and other criteria allowed by law are in place as the best non-discriminatory predictors of successful job performance. An employee may be eligible for additional pay, premiums, or bonus potential. The Company offers eligible employees health, visions and dental insurance, and retirement.

Responsibilities

The Executive Administrative Assistant provides complex administrative support to the executive team, including managing calendars, preparing communications, and coordinating office events. This role requires maintaining office systems and ensuring effective communication with internal and external contacts.