Executive Administrative Assistant at Fortive

Everett, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

0.0

Posted On

15 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Meeting Preparation, Expense Reporting, Time Management, Organizational Skills, Communication Skills, Confidentiality, Technology Adoption, Project Management, Event Planning, Microsoft Office, Team Collaboration, Presentation Creation, Interpersonal Skills

Industry

electrical;Appliances;and Electronics Manufacturing

Description

Maximize Executive's efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc. Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.) Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner Prepare, reconcile, and track expense reports Oversee department operations, including invoice processing and review Partner with the Executive team and other Executive Assistants to create a seamless support environment 5+ years of previous experience supporting senior executives Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint Detailed planning, time management, and organizational skills Exceptional written, verbal, and interpersonal communication skills Understands and meets deadlines and time-sensitive issues in a fast-paced environment Builds relationships with the assistant community as well as with internal/external leaders and other team members Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership Quickly learns and adopts new technologies Able to change direction as needed and perform with unanticipated interruptions or pressures Collaborative, team player; willing to jump in and do the work needing to be done Experience managing projects through completion Event planning and management experience a plus Associate or bachelor's degree preferred

Responsibilities

Maximize the executive's efficiency by managing their calendar, appointments, and travel arrangements. Prepare for meetings and ensure timely completion of commitments while providing administrative support.