Executive Administrative Assistant at GE Aerospace

, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

3846.0

Posted On

25 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Office Management, Communication Technologies, Microsoft Office Suite, Data Reporting, Database Management, Organizational Skills, Interpersonal Skills, Time Management, Confidentiality, Problem Solving, Meeting Coordination, Logistical Planning, Expense Reporting, Attention to Detail, Adaptability

Industry

Aviation and Aerospace Component Manufacturing

Description

Job Description Summary The Executive Administrative Assistant will play a critical role in supporting the Executive Manager -Program Management for Future Vertical Lift (FVL), a key initiative at GE Aerospace focused on developing cutting-edge technologies for next-generation military and commercial aircraft. In this role, you will manage the Program Manager’s schedule, coordinate travel arrangements, and handle expense reporting to ensure seamless day-to-day operations. You will also assist with program-related administrative tasks, including preparing meeting agendas, tracking key deliverables, and maintaining confidential records. As a trusted partner, you will facilitate communication between the Program Manager, cross-functional teams, and external stakeholders, ensuring alignment with program priorities and milestones. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to a fast-paced, dynamic environment while upholding GE Aerospace’s mission to define the future of flight. Location : This is an onsite in office Clearwater, FL opportunity. Job Description ESSENTIAL RESPONSIBILITIES: Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. Provides a bridge for smooth communication between the leader’s office and internal departments; Able to maintain credibility, trust and support with senior management. Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. Maintain filing and records management systems and other office flow procedures which may be confidential. Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints Helps support community responsibility events/activities. Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: High school diploma / GED This position requires U.S. citizenship status. Location : This is an onsite in office Clearwater, FL opportunity. Experience: Minimum of 5 years’ experience as an Executive Administrator. Technical Skills: Min of 5 years experience: Strong expertise in calendar management and scheduling. Comprehensive knowledge of office management practices and modern communication technologies. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skilled in data reporting using Excel, Access, and other data analysis tools. Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. Effective time management and organizational skills; able to balance multiple priorities. Able to effectively interact and communicate with senior level management, corporate contacts and external customers. Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate’s experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Responsibilities

The Executive Administrative Assistant will support the Executive Manager by managing schedules, coordinating travel, and handling expense reporting. They will also assist with program-related administrative tasks and facilitate communication between the Program Manager and various stakeholders.