SUMMARY DESCRIPTION:

Provide administrative support and assistance to President and executive level staff and provide back up for the receptionist. Provide support and assistance to Sales, Inside Sales and Marketing staff.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

EDUCATION AND/OR EXPERIENCE:

College degree required, additional school and/or training in data processing, administration, and equipment operation. Legal experience is preferred. Technical background helpful. 3 years related experience, executive level preferred, exceptional organizational skills, excellent people skills, good judgment and tact in all communications, and advanced computer skills.

SPECIFIC PROGRAMS AND/OR SKILLS:

Extensive use of Microsoft Outlook, Word, Excel, SharePoint. Presentation skills, and Adobe Acrobat skills are also required.

COMMUNICATION SKILLS:

This individual must possess the ability to communicate with all levels of the organization; as well as, external vendors, business contacts, existing customers and potential customers.

PHYSICAL REQUIREMENTS:

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is regularly required to sit, talk or listen; frequently required to use hands to finger, handle, or feel; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.

TEAMWORK

• Demonstrate and promote a spirit of cooperation and teamwork throughout the company.
• Continually look for ways to improve our processes and ability to serve our customers effectively.
• Continually strive to improve personal performance. Take an active role in seeking training or other opportunities for growth and development.

• Working safely is our company’s number one business objective. It is the responsibility of each employee to comply with all safety and health requirements whether established by the company or by federal, state or local law. Each employee must be dedicated in his or her safety responsibility while conducting business. It will be a condition of employment that all employees are expected to work safely and contribute to the safety of others.
• Demonstrate high level reading comprehension skills to facilitate the editing and reviewing of contracts.
• Assist Vice President in financial project management for specific projects.
• Back up Receptionist during lunch and breaks, and during absences.
• Monitor, screen, respond to and distribute incoming communications.
• Act as liaison with internal staff at all levels.
• Coordinate and maintain executives’ schedules, appointments and travel arrangements.
• Manage and maintain travel arrangements as needed.
• Assist Marketing, HR and others with the arrangement and coordination of meetings and events with employees, company partners and external customers.
• Type and design general correspondences and memos using Word, email and Adobe. Build and manipulate spreadsheets.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Coordinate multiple, coincident deadlines.
• Perform any other related duties as required or assigned.