Executive Administrative Assistant at HILLS Properties

Blue Ash, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

0.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Proactivity, Detail-Oriented, Administrative Support, Report Preparation, Presentation Preparation, Meeting Coordination, Agenda Drafting, Minute Taking, Liaison, Deadline Monitoring, Confidentiality, Discretion, KPI Tracking, Record Maintenance, Communication

Industry

Real Estate

Description

Description HILLS Properties is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to senior leadership. This is a critical role for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of keeping executives focused, prepared, and operating efficiently. Provide direct administrative support to the COO of HILLS Developers, VP of Construction, and their departmental associates. Assist in the preparation of reports, presentations, and various internal documents. Schedule and coordinate internal and external meetings, organizing materials for these meetings, which include drafting agendas, taking minutes, and following up on action items. Serve as a liaison between the COO and VP of Construction with other departments, clients, and stakeholders as necessary. Monitor deadlines, projects, and key initiatives to keep the COO and VP of Construction informed and ensure schedules are met. Uphold confidentiality and discretion when handling sensitive company information. Support operational processes, track key performance indicators (KPIs), and assist in the implementation of strategic initiatives. Create, organize, and maintain files and records to ensure all documents are current and easily accessible. Perform general office duties, such as filing, organizing documents, and managing incoming communications as required Return calls and handle appropriate responses when necessary. Assist in evaluating the effectiveness of ongoing project performance by producing project-related reports and conducting research. Deliver and collect documents and other related items to job sites as needed. Participate in cross-functional team support and step in temporarily during high-volume periods, vacations or leaves. Execute other related duties as assigned. HILLS offers a competitive pay structure with bonus potential and excellent comprehensive benefits package including: Exceptional and Affordable Medical, Dental, and Vision insurance options Company Paid Holidays and Paid Time-Off 401(k) with a Generous Company Match (100% Match on the First 5% of Salary Deferred) which is automatically 100% vested Paid Parental Leave (After 12 Months of Service) Company Paid Life Insurance and Short-Term Disability Apartment Discount at our Luxury Community Exclusive Discounts Through HILLS Vitality Partners Wellness Initiative Program – HILLS HERO: Helping Empower Real Opportunities Bonus Opportunity Take a moment and apply today! Internal candidates also encouraged to apply. EOE/DFW/EHO Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to the individual's qualifications, experience, knowledge, skills and abilities, as well as physical work location within the state. Requirements Previous experience in an administrative, secretary or receptionist role, preferably supporting a senior executive. Excellent organizational and multitasking abilities Strong Written and verbal communication skills High proficiency in Microsoft Office suite Ability to work independently and take initiative. Exceptional discretion and professionalism. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Notary Public Commission or willingness to obtain certification Valid driver’s license and insurable with HILLS Insurance carrier

Responsibilities

This role provides high-level administrative support to the COO and VP of Construction, involving scheduling, document preparation, and serving as a liaison between executives and stakeholders. Responsibilities also include monitoring key initiatives, tracking KPIs, maintaining records, and assisting with operational processes.