Executive Administrative Assistant II at Aldevra

Suitland, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

24.65

Posted On

20 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Schedule Management, Executive Document Preparation, Confidential Material Handling, Travel Coordination, FOIA Analysis Support, GovTA Timekeeping, Microsoft Office, Data Entry, Verbal Communication, Written Communication, Multi-tasking

Industry

Hospitals and Health Care

Description

Description Position Title: Executive Administrative Assistant II Reports to: Operations Manager Location: Suitland, MD Employment Status: Full-Time FLSA Status: Non-Exempt Position Summary: Aldevra is currently seeking a qualified Executive Administrative Assistant II to support the Bureau of Economic Analysis (BEA) in Suitland, MD. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Provides advanced administrative support to senior BEA leadership. This includes proactive schedule management, coordination of high visibility meetings, preparation of polished executive documents, and tracking of major Bureau activities. Serve as the first point of contact for an executive office May serve as a liaison between the executive office and other BEA program areas Responsible for confidential and time-sensitive material Prepare and maintain a log of routine official correspondence Schedule meetings and make associated arrangements such as reserving and setting up rooms and escorting visitors Monitor and manage travel arrangements and travel related expenses Provide backup support to bureau FOIA analyst Serve as GovTA timekeeper (time and attendance) for direct hire employees. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Foodservice Equipment & Supplies magazine 2026 Distribution Giants list Foodservice Equipment Reports 2025 Top Dealer VETS Indexes 5-Star Employer for 2026 Employer Awards RATIONAL 2025 Premium Partner Award Great Place to Work® 2026 Military Friendly® Employer Gold designation 2025 HIRE Vets Medallion Award ENERGY STAR® Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must be able to obtain a PIV badge. This position requires passing an extensive background check. Workplace Safety and Environment: This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members. Qualifications: A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required. Valid Real-ID state-issued driver's license Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems Advanced Microsoft office skills required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Competitive Compensation Pay Range: $24.65 and hour, depending on experience, certification, qualifications, and customer/site requirements. Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Responsibilities

Provide advanced administrative support to senior BEA leadership, including proactive schedule management and coordination of high-visibility meetings. Serve as the primary point of contact for the executive office and manage confidential materials and travel arrangements.