Executive Administrative Assistant II – Human Resources at Ensign Services, Inc.

San Juan Capistrano, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

100000.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Project Coordination, Event Planning, Strategic Communication, Confidentiality, Data Gathering, Report Preparation, MS Office, HRIS Software, Discretion, Judgment, Problem Solving, Customer Service

Industry

Hospitals and Health Care

Description

Executive Administrative Assistant II – Human Resources Location: San Juan Capistrano, CA (Onsite) Compensation: $80,000 – $100,000 (DOE) Status: Full-Time, Exempt About the Company Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words. About the Opportunity We are seeking an energetic, highly organized Executive Administrative Assistant to provide high-level support to our Sr. Human Resources Leader and Vice President of Total Rewards. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across our staff, external partners, and field affiliates. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level. Key Responsibilities: * Leader Support: Manage complex calendars, prioritize meeting requests, and coordinate intricate travel logistics and expense reporting. * Project & Event Coordination: Independently initiate HR projects and lead the planning and execution of internal events, training workshops, and large onsite meetings. * Strategic Communication: Act as a professional liaison, building positive relationships at all levels of the organization while maintaining strict confidentiality. * Research & Reporting: Conduct research, gather data, and prepare sophisticated summaries, presentations, and reports to support decision-making. * Operational Oversight: Proactively manage follow-up tasks and, when necessary, help direct support staff or resources to ensure departmental goals are achieved. Qualified Candidates: * Education & Experience: Bachelor’s degree and 2–4 years of experience supporting the HR environment (preferred). * Technical Proficiency: Expert-level skills in MS Office (Word, Excel, and PowerPoint); ability to learn new HRIS and other software quickly. * Discretion & Judgment: Proven ability to handle sensitive information with absolute integrity and "read the room" in high-stakes situations. * Adaptability: A "no task too small" mindset combined with the ability to pivot quickly in a fast-paced environment. * Proactive Problem Solving: A self-motivated professional who anticipates needs before they arise and crafts creative, pragmatic solutions. * Communication: Exceptional verbal and written communication skills with a focus on superior customer service. Additional Information: * Location: This role is fully onsite at our San Juan Capistrano Service Center. * Salary: $80,000 – $100,000 (DOE) * Position Type: Full Time, Employee. * Pre‑employment criminal background screening required. What We Offer: We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com [http://www.ensignbenefits.com/] Ensign Services, Inc. is an Equal Opportunity Employer. Job ID 1389

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

This role involves providing high-level administrative support to the Sr. Human Resources Leader and Vice President of Total Rewards by managing complex calendars, coordinating logistics, and serving as a critical force-multiplier. Key duties include independently initiating HR projects, leading event planning, acting as a professional liaison, and preparing sophisticated summaries and reports to support decision-making.