Executive Administrative Assistant IV at Aldevra

Suitland, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

39.97

Posted On

20 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Administrative Support, Enterprise-level Scheduling, Workflow Management, Logistical Support, Records Management, GovTA Timekeeping, Data Entry, Travel Management, Budget Development, Microsoft Office, Written Communication, Verbal Communication, Multi-tasking, Attention To Detail, Customer Focus, Calendar Management

Industry

Hospitals and Health Care

Description

Description Position Title: Executive Administrative Assistant IV Reports to: Operations Manager Location: Suitland, MD Employment Status: Full-Time FLSA Status: Non-Exempt Position Summary: Aldevra is currently seeking a qualified Executive Administrative Assistant IV to support the Bureau of Economic Analysis (BEA) in Suitland, MD. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Acts as the senior-most administrative contractor supporting BEA’s executive suite. Manages enterprise-level scheduling, workflow, communication flow, and administrative operations. Oversees high priority projects and serves as the primary administrative liaison for senior leadership. Must have the ability to multi-task and assist multiple BEA employees at once with little oversight. Assist in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc. Provide logistical support for office meetings, seminars, workshops, conferences, retreats, and other events. Maintain administrative files and manage records. Serve as GovTA timekeeper (time and attendance) for direct hire employees. Handle data entry, spreadsheets, databases, mailing lists, supply orders Update and maintain management staff calendars to resolve scheduling conflicts Manage, track, and analyze travel plans and processes Process travel requests on receipt of itineraries, including reservations, ticketing, and visas/passports, and travel vouchers Review office correspondence for proper formatting as prescribed in official agency guidance Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence and program documents) Distribute correspondence and documents (receive and distribute mail, faxes, and other requested information) Track, control, and file documents (log and track documents, maintain files according to Agency Records Management directives) Assist with purchase and training requests Assist in the development of budgets and spend plans Support team leaders and analysts in tracking and reporting on spend plans periodically throughout the year All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Foodservice Equipment & Supplies magazine 2026 Distribution Giants list Foodservice Equipment Reports 2025 Top Dealer VETS Indexes 5-Star Employer for 2026 Employer Awards RATIONAL 2025 Premium Partner Award Great Place to Work® 2026 Military Friendly® Employer Gold designation 2025 HIRE Vets Medallion Award ENERGY STAR® Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must be able to obtain a PIV badge. This position requires passing an extensive background check. Workplace Safety and Environment: This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members. Qualifications: A college degree and four (4) years of related work experience or a high school diploma and eight (8) years of related work experience are required. Valid Real-ID state-issued driver's license Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems Advanced Microsoft office skills required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Competitive Compensation Pay Range: $39.97 and hour, depending on experience, certification, qualifications, and customer/site requirements. Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Responsibilities

Acts as the senior-most administrative contractor supporting the BEA executive suite, managing enterprise-level scheduling and administrative operations. Responsibilities include overseeing high-priority projects, managing travel, and assisting with budget and spend plan tracking.