Executive Administrative Assistant - Jiujiang at Kids2

, , China -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication Skills, Organizational Skills, Problem Solving, Time Management, Attention to Detail, Project Management, Interpersonal Skills, Calendar Management, Travel Coordination, Confidentiality, Team Collaboration, Decision Making, Resourcefulness, Proactivity, Adaptability

Industry

Manufacturing

Description

At Kids2, we’re really good at what we do. And when we’re great at our jobs, we help parents be great at their jobs. Parenting is demanding, and that’s where we come in. We want to reimagine how brands can make it easier for early stage parents – not by just selling them products, but by providing holistic solutions that transcend borders, categories and aisles. No matter our title or department, at Kids2, our job is to create more tiny wins for parents, so they can create bright futures for their little ones. That’s a big task! We’re serious about what we do, AND we love to have fun. Our team is hardworking, entrepreneurial, and passionate about helping families create millions, if not billions of tiny wins. SUMMARY Executive Assistant provides executive support. The Executive Assistant serves as the primary point of contact for internal and external contacts on all matters pertaining to the GM. This role must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, takes initiative and is forward thinking with the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This individual must be able to seamlessly perform a wide variety of tasks such as: handling phone calls, maintaining meeting/appointment calendars, coordinating domestic and international travel and meeting reservations, creating and/or reviewing correspondence and reports; coordinating mail and documents for signature and other request as needed. PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: Completes a broad variety of administrative tasks for the General Manager including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans. i.e. itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the GM’s schedule is followed and respected. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Works closely and effectively with the GM to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Build internal and external relationships crucial to the success of the organization, and manages a variety of projects for the GM. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Assists in coordinating the agenda of team meetings and staff meetings. Have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Displays emotionally maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward thinker, who actively seeks opportunities and solutions. Team oriented both with supported executive as well as other Executive Assistants with the organization by cross training and acting back up. Screens incoming calls professionally, takes messages and routes calls to appropriate individuals as necessary and provides appropriate level of information and assistance. Develops and maintains organized filing system to ensure readily available. Coordinates catering and facilitates set up for meetings. Other duties and responsibilities as assigned. QUALIFICATIONS & EXPERIENCE 5+ years of experience as an Executive Administrative Assistant directly supporting senior management is required EDUCATION & SKILLS Bachelor’s degree (BA) strongly preferred or equivalent work experience Advanced-level written and verbal communication skills Experience with systems for expense reporting, travel, etc. Excellent interpersonal and communication (verbal and written) skills Expert level written and verbal communication skills. CERTIFICATES, LICENSES, REGISTRATIONS N/A COMPUTER/TECHNICAL SKILLS Advanced MS Office (Word, PowerPoint, Excel, Outlook) PHYSICAL DEMANDS While performing the duties of this job, the team member is regularly required to talk or hear. The team member frequently is required to sit; have flexible use of hands; reach with hands and arms; and stoop, kneel, crouch, or crawl. The team member is occasionally required to stand, walk, and taste or smell. The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 - 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT General office environment We offer competitive pay, flexible hours, and generous benefits. Plus, to keep things fun (because we are all kids at heart), we offer a host of team member activities and philanthropic efforts throughout the year and company-wide awards and recognition for a job well done! Check out our website at www.kids2.com and our social media pages on LinkedIn, Facebook and Instagram for more information and open positions in the career section. Drug Free Workplace M/F/D/V Kids2 is a global company that designs solutions to help early-stage parents and families create tiny wins that build bright futures. The Kids2™ brand portfolio includes the leading infant, baby, and toddler brands Baby Einstein®, Bright Starts®, and Ingenuity®. Headquartered in Atlanta, Kids2 spans globally with 12 offices on four continents serving customers in more than 90 countries and has been inventing and reinventing baby products for 50 years. Led by CEO Ryan Gunnigle, it operates with an agile start-up approach, which fosters the company’s growing success.

Responsibilities

The Executive Administrative Assistant provides comprehensive support to the General Manager, managing schedules, coordinating travel, and handling confidential correspondence. This role requires strong organizational skills and the ability to prioritize multiple tasks effectively.