Executive Administrative Assistant at JPMC Candidate Experience page

, , United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Organizational Skills, Tact and Good Judgment, Interpersonal Skills, Written Communication, Oral Communication, Microsoft Office Proficiency, Calendar Management, Attention to Detail, Team Collaboration, Project Coordination, Confidentiality, Event Coordination, Travel Coordination, Invoice Processing, Editing Skills

Industry

Financial Services

Description

Become an integral part of Asset & Wealth management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Asset & Wealth management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job Responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects for offsite conferences and external events, including catering and transportation Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Maintain current organizational charts and Executive Bio’s Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly Required qualifications, capabilities, and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Tact and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Lead and coordinate on ad hoc projects as requested Produce high quality emails and messages to individuals at all levels of the organization Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Responsibilities

The Executive Administrative Assistant will maintain complex calendars, manage logistics for meetings, and coordinate travel arrangements. This role also involves processing invoices and assisting with staff onboarding and offboarding.