Job Responsibilities

• Manage complex calendars for senior leaders and proactively sequence priorities
• Serve as a thoughtful gatekeeper for meetings and time, ensuring the right focus
• Schedule meetings, interviews, and visitor logistics across offices and time zones
• Book travel and prepare detailed itineraries and agendas in line with policy
• Process invoices and expenses accurately and on time, including research related invoices
• Maintain secure area access and complete quarterly certifications
• Execute audit and compliance actions associated with role or regulation changes
• Organize the business management pipeline in spreadsheets and prepare monthly summaries
• Plan and run the quarterly Multi Asset Solutions Summit, including speakers, rooms, and technology
• Liaise with facilities, technology support, and multimedia teams to resolve on-site needs
• Prepare and print client materials and ensure timely delivery for meetings
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Required Qualifications, Capabilities, And Skills

• Advanced experience as an executive assistant supporting senior leaders
• Experience in asset and wealth management or a similar financial services environment
• Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and Word
• Exceptional written and verbal communication skills with a professional, friendly approach
• Demonstrated ability to manage multiple priorities with excellent attention to detail
• Proven judgment and discretion handling confidential information
• Strong problem solving and decision making skills
• Ability to work independently and as part of a team
• Comfort working in a fast paced environment with evolving priorities
• Willingness to flex working hours when needed to support business needs
• Experience coordinating events, travel, and visitor logistics across locations
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Preferred Qualifications, Capabilities, And Skills

• Experience supporting leaders across Europe and the United States time zones
• Experience coordinating large multi day events with speakers and technology rehearsals
• Familiarity with internal request and access management systems
• Experience processing research broker invoices and reconciliations
• Experience creating client ready materials and partnering with multimedia teams
• Fluency in an additional European language
• Comfort mentoring peers within an administrative assistant community