Executive Administrative Assistant at KANAWHA SCALES & SYSTEMS LLC

Poca, West Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Aug, 26

Salary

60000.0

Posted On

07 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Strategic Planning, Travel Coordination, Internal Communications, Workflow Optimization, Project Tracking, Microsoft Outlook, Microsoft Excel, Microsoft Word, Time Management, Confidentiality, Professionalism, Organizational Skills, Written Communication, Verbal Communication

Industry

Automation Machinery Manufacturing

Description

Description Kanawha Scales & Systems (KSS) is a leader in industrial weighing, measurement, and automation solutions, supporting customers across manufacturing, mining, utilities,?logistics, aerospace, defense, and energy. For decades,?we’ve?built our reputation on technical?expertise, reliable service, and a simple philosophy: take care of our customers and take care of our people.? At KSS, our people are what set us apart. We offer competitive pay, strong benefits, and ongoing training to support long-term growth. As we continue to expand, we?provide real opportunities for employees?to develop their skills, advance their careers, and make an impact.? We are seeking an Executive Assistant to the CEO to serve as a trusted partner to senior leadership, playing a critical role in managing priorities, streamlining operations, and maximizing the effectiveness of the executive team. This position goes beyond traditional administrative support by owning workflows, driving follow-through, and ensuring alignment across key initiatives. The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment—someone who can anticipate needs, exercise sound judgment, and act as an extension of the CEO. Requirements Key Responsibilities Executive & Strategic Support Own and prioritize the CEO’s calendar, ensuring alignment with business priorities and strategic initiatives Coordinate complex scheduling, travel, and internal/external meetings with a high level of accuracy and foresight Act as a gatekeeper and representative of the CEO, managing communications and responding on behalf of leadership when appropriate Prepare the CEO for meetings by developing agendas, compiling materials, and providing relevant context Operational & Organizational Leadership Track key initiatives, action items, and deliverables to ensure timely execution and accountability Coordinate leadership meetings and assist in driving follow-ups across departments Support internal communications and help maintain alignment across teams Partner cross-functionally to improve workflows, communication, and overall efficiency Administrative & Project Support Prepare reports, presentations, and spreadsheets to support decision-making Assist with documentation, reporting, and general administrative needs Coordinate company events, leadership offsites, and internal meetings Handle sensitive and confidential information with the highest level of discretion Qualifications 3+ years of experience supporting senior leadership (Executive Assistant experience strongly preferred) Proven ability to manage multiple priorities and adapt in a fast-paced environment Exceptional organizational and time management skills Strong written and verbal communication skills High level of professionalism, discretion, and sound judgment Proficiency in Microsoft Office (Outlook, Excel, Word) Ability to anticipate needs and take initiative with minimal direction Work Environment Office-based role in Poca, WV Primarily sedentary work with frequent computer and communication tasks" What We Offer We provide a competitive compensation and benefits package, including: Health Insurance: Highmark Critical Illness, Accidental, and Hospital Indemnity Plans Dental and Vision Plans Company-paid STD & LTD Disability Insurance Educational and Tuition Reimbursement Maternity (12 weeks) and Paternity Leave Employee Assistance Program Basic & Voluntary Life AD&D 401(k) Retirement Plan: 4% employer match Paid Time Off (PTO) Company-provided PPE Employee discounts on products and services Networking and professional development opportunities Additional Information This job description is not intended to cover all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice. Proof of authorization to work lawfully in the United States is required. Kanawha Scales & Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

Responsibilities

The role serves as a strategic partner to the CEO, managing complex calendars, communications, and priorities to maximize executive effectiveness. It involves tracking key initiatives, coordinating leadership meetings, and improving cross-functional workflows.