Executive Administrative Assistant at LifeSouth Community Blood Centers

Gainesville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

22.0

Posted On

10 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Communication Flow Facilitation, Stakeholder Interaction, Correspondence Drafting, Inquiry Handling, Organizational System Maintenance, Logistical Support, Agenda Preparation, Document Assembly, Expense Report Processing, Confidential Material Management, Event Coordination, Project Management, Detail Oriented, Confidentiality

Industry

Hospitals and Health Care

Description

Description Do you anticipate needs and take initiative without being prompted? Manage time, tasks, and details with precision? Embrace change and thrive in a fast-moving, mission-driven environment? Join our dynamic team as an Executive Administrative Assistant at our Headquarters location in Gainesville, FL. This role provides high-level administrative support to the President/CEO, Chief Financial Officer, and Associate General Counsel, ensuring efficient coordination of executive activities and communications. Who We Are LifeSouth Community Blood Centers is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need. Key Responsibilities Maintain and organize the President/CEO and CFO’s calendar, meeting, and travel schedule. Facilitate President/CEO and CFO’s communication flow with Board members, staff, and the public. Coordinate and keep frequent contact with all levels of the company’s principal stakeholders including its Board, staff, as well as the external community. Interact with stakeholders in relation to scheduling, planning, and staffing of meetings as appropriate. Draft correspondence, answer phones for President/CEO, CFO, and Associate General Counsel. Coordinate mailing, and handle inquiries and requests from internal and external sources on CEO, CFO and Associate General Counsel’s behalf. Assist in establishing and maintaining an organizational system for LifeSouth’s contracts. Provide logistical support for quarterly Board meetings and committee meetings. Coordinate the accurate and timely assembly of Board and Committee agendas and meeting documents. Process and track President/CEO, CFO and Associate General Counsel’s expense reports and reimbursements. Manage, maintain, and organize confidential materials including a filing system of electronic and hard copy materials for President/CEO, CFO and Associate General Counsel’s office. Coordinate Annual Company and Board events, Quarterly Directors and Managers meetings and Weekly meetings. Prepare and assemble reports, documents, and other publications, as appropriate. May manage and implement special projects, as assigned. Skills and Qualifications Associate degree required; bachelor’s degree preferred. Proven high-level executive or senior leadership administrative support experience strongly preferred. Strong organizational skills with the ability to manage multiple priorities and deadlines. Adaptable to evolving needs and shifting priorities within a dynamic, mission-driven environment. Excellent written and verbal communication skills. Self-motivated with the ability to work both independently and collaboratively. Detail-oriented and committed to maintaining confidentiality. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software. Valid driver’s license required; must meet company eligibility requirements. Our Benefits Generous Paid Time Off (PTO) plan Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days Supplemental insurances including life, cancer, accident, and disability Access to mental wellness resources and counseling through telehealth Free basic life insurance for full-time employees Health Savings Account (HSA) with employer match each pay period Employer funded retirement plan for vested employees & 403b offered Access to wages prior to pay day Our Mission To provide a safe blood supply that meets or exceeds the needs in each community we serve, and to provide a variety of services in support of ongoing and emerging blood and transfusion related activities. This is a full-time position. Starting salary range is $20.00-$22.00 an hour. Criminal background check and drug screen required upon conditional offer of hire. Equal Opportunity/Affirmative Action Employer/Drug-Free/Tobacco Free Workplace. The position description may not include all the duties and responsibilities of the job. Duties and responsibilities that are not listed, but which the employee may be expected to perform, will fall within the scope of the skills, knowledge and training for the position. LifeSouth is a Drug-Free and Tobacco-Free Workplace. LifeSouth is a VEVRAA Federal Contractor as well as an affirmative action employer and provides equal opportunity to all persons, regardless of race, religion, age, gender, disability, status as a protected veteran, national origin, color, or any other classification in accordance with federal, state, and local statutes, regulations, and ordinances. Veterans are encouraged to self-identify as LifeSouth desires to provide protected veterans priority referrals for open positions. LifeSouth complies with all laws and regulations associated with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA). LifeSouth is an E Verify employer. If you require any assistance to complete the application process or during the interview due to a disability, please contact the LifeSouth region where you are applying or call 1-888-795-2707 to request an accommodation. Applications may be completed at a LifeSouth facility or mailed to corporate headquarters in lieu of the on-line application process.

Responsibilities

This role provides high-level administrative support to the President/CEO, Chief Financial Officer, and Associate General Counsel, focusing on efficient coordination of executive activities and communications. Key duties include managing executive calendars, facilitating communication flow with stakeholders, and handling various administrative tasks like drafting correspondence and processing expenses.